pp6-month internship, with potential extension /p h3Working Pattern /h3 pFull-time, office-based, five days per week /p h3About the Role /h3 pWe are looking for a highly organised, proactive and dependable HR Admin Intern to support international employee assignments and day-to-day administrative operations. /p pThe role will coordinate immigration documentation, accommodation, transport, vendors and employee support for short-term and long-term assignees. The successful candidate will be expected to communicate effectively across Spain- and China-based teams, respond promptly to requests and take ownership of operational issues through to resolution. /p pThis is a fully office-based internship requiring attendance in Madrid five days per week. Candidates who already live within a reasonable commuting distance of Madrid are strongly encouraged to apply. /p h3Key Responsibilities /h3 ul liPrepare invitation letters and supporting documents for international assignees and business travellers, including signature coordination and record tracking. /li liSupport visa application processes and coordinate timely information sharing between employees, project teams and Spain- and China-based stakeholders. /li liArrange accommodation and car rentals for assignees, ensuring bookings are accurate, timely and aligned with project requirements. /li liAct as a key contact for assignees,
responding promptly to queries and resolving practical issues throughout the assignment. /li liManage relationships with accommodation, vehicle rental and other service providers, including supplier communication, invoice processing and record maintenance. /li liIdentify and coordinate new suppliers when existing arrangements do not meet operational requirements. /li liAssist with business insurance registration and provide administrative support relating to payroll and local social security administration where required. /li liMaintain accurate employee, assignment and vendor records in line with internal procedures and applicable data protection requirements. /li liManage multiple priorities and urgent requests while maintaining accuracy, professionalism and clear stakeholder communication. /li liProfessional fluency in Spanish, English and Mandarin Chinese, including strong written and verbal communication skills. /li /ul h3What We Are Looking For /h3 pWe are looking for someone who takes ownership, communicates clearly and remains calm and solution-focused when priorities change. The successful candidate will be self-motivated, comfortable working independently and willing to take practical action rather than simply escalating problems. /p /p #J-18808-Ljbffr