Description

As a Timesheet Administrator, you'll manage the end-to-end timesheet process for workers and contractors across the EU and Rest of the World (ROW). This role is essential in ensuring timesheets are accurately processed, approved, and ready for payroll and invoicing within strict deadlines. You'll work closely with workers, clients, agencies, and internal teams to support efficient timesheet management and contribute to the smooth running of our integral operations.

What you’ll be doing
- Administering the end-to-end timesheet process for workers and contractors across the EU and ROW.
- Processing high volumes of timesheets within strict payroll and invoicing deadlines.
- Monitoring outstanding timesheets and proactively following up with workers, clients, and agencies to ensure timely submission and approval.
- Validating timesheet data to ensure accuracy and resolving discrepancies before payroll processing.
- Maintaining accurate records of timesheet submissions, approvals, and supporting documentation.
- Updating timesheet information across ERP systems,



CRM platforms, customer portals, and internal databases.
- Liaising with Payroll, Finance, Sales, and Client Services teams to ensure seamless processing.
- Responding to timesheet-related queries from workers, clients, and internal stakeholders.
- Supporting payroll and invoicing teams by ensuring approved timesheet data is available on time.
- Producing reports on outstanding, overdue, and completed timesheets.
- Identifying process improvements to enhance efficiency, accuracy, and compliance.
- Ensuring all activities are completed in accordance with internal procedures and service level agreements (SLAs).
- Identifying and suggesting process improvements to enhance timesheets efficiency.

We’d like to hear from someone that
- Has previous experience in timesheet administration, payroll administration, or a similar operational role.
- Is experienced in processing high volumes of administrative task

📌 Timesheet Administrator (Barcelona)
🏢 Workwell
📍 Barcelona