The University Hospital Vall d'Hebron is highly
specialized in rare diseases. We are looking for a responsible
Operations Support Specialist to join our Operations Team. The
Operations Support Specialist’s duties will include, provide
support in monitoring project budgets, including eligibility
checks, financial assessment, and forecasting, processing and
tracking all invoices (expenses and income), collect the necessary
documentation for proper justification of expenses related to
multiple projects, and providing support to managers and employees
(e.g., organizing agendas and meetings, making travel arrangements,
assisting with expense reimbursements, liaising with external
providers). Main responsibilities and duties: Provide support in
monitoring project budgets, including eligibility checks, financial
assessment, and forecasting. Maintain up-to-date financial and
operational tracking documents. Maintain up-to-date financial and
operational tracking documents. Processing and tracking all
invoices (expenses and income). Collect the necessary documentation
for proper justification of expenses related to multiple projects.
In charge of processing expense reimbursements. Organize agendas,
coordinate meetings, and manage calendars for teams or managers.
Arrange business travel, including flights, accommodation, and
transportation. Liaise with external providers and suppliers to
ensure timely delivery of services or products. Education and
qualifications: Required: Bachelor's degree, preferably in Business
and/or Accounting Fluency in English (business level) Desirable:
Project Management Certification: PMP, PRINCE2, or similar
certification is a plus Fluency in Spanish (business level)
Experience and knowledge: Required: At least 1 year of experience




as Operations Support Specialist or equivalent roles performing the
described tasks Proficiency in Excel Ability to multi-task and
prioritize the work Strong time management skills Excellent written
and verbal communication skills Desirable: Experience in the
management of European Health Projects, with special emphasis on
Horizon Europe and EU4Health Previous experience in
health/biomedical research environment Labour conditions: Working
hours : Full-time (37,5 hours per week). Starting date : As soon as
possible. Gross annual salary : Remuneration will be determined by
experience, skills and responsibilities and aligned with the
Collective Agreement pay scale. Contract type : Technical and
scientific activities contract linked to project activities What
can we offer? Incorporation into the Vall d’Hebron Research
Institute (VHIR) , a public sector institution that promotes and
develops biomedical research, innovation and teaching at Vall
d’Hebron University Hospital (HUVH), the largest hospital in
Barcelona and the largest within the Catalan Institute of Health
(ICS) . A dynamic scientific environment of excellence , where
cutting-edge biomedical projects are continuously developed.
Continuous learning and career development pathways . Adaptable
working hours . 23 days of annual leave plus 9 personal days .
Flexible remuneration programme , including meal vouchers, health
insurance,



transport and more. Corporate benefits platform ,
offering significant discounts on travel, culture, technology,
gastronomy, sports and more. Healthy offering– “Feel Good, Feel
VHIR” : VHIR’s wellbeing programme offers a variety of activities
to help staff thrive—physically, mentally, and socially. Through
four pillars—Feel Well, Feel Connected, Feel Empowered, Feel
Welcomed—it fosters health, growth, and community. International
mobility support (Welcome Services) : we aim to make your arrival
in Barcelona smooth and pleasant by providing city information,
guidance on required procedures, access to the International
Welcome Desk, family support and assistance with finding
accommodation. Deadline to apply: 10-06-2026 How We Hire:
Pre-selection: Candidates are shortlisted based on their skills,
qualifications, and relevant experience as outlined in their CVs.
Interviews: Meetings may be held with Talent Acquisition and/or the
hiring manager. Practical assessment: Depending on the role,
candidates may complete a case study, technical task, presentation,
or written exercise, on-site or remotely. Checks: Education,
references, and other job-related verifications may be carried out.
Job offer: The selected candidate receives a formal job offer upon
successful completion of the process. VHIR embraces Equality and
Diversity. As reflected in our values we work toward ensuring
inclusion and equal opportunity in recruitment, hiring, training,
and management for all staff within the organization, regardless of
gender, civil status, family status, sexual orientation, gender
identity and expression, religion, age, functional diversity or
ethnicity.

📌 Operations Support Specialist (Childhood cancer and blooddisorders) (Cataluña)
🏢 VHIR
📍 Cataluña