pb PROGRAM COORDINATOR (HIGHER EDUCATION) /b /p pem Academic Affairs and Career Service Department /em /pp The Academic Affairs and Career Service Department’s mission is to help the students, participants, and alumni to position themselves in their careers, offering a complete career-experience, composed of both academic offering in the form of masters, summer schools, and professional courses, as well as career advice and job opportunities through partners and other companies. /p pb Program Coordinator /b /pp The Program Coordinator gives service to the master students, faculty, and short course participants in everything related to the academic program, i.e., its requirements, policies, procedures, and development at large. S/he also provides financial and administrative support. /p p Reports to the Institutional Relations and Academic Manager and on operational issues to the Head of Program Coordination. /p pb WHAT YOU WILL DO: /b /pp● Student and Participant Coordination: /pulli Serve as the students’/participants’ liaison in order to assist them in successfully achieving an optimal academic experience. /lili Interpret and explain the School’s policies, program responsibilities, and procedures. /lili Coordinate the communication for the prospective students who have confirmed their seats, advising of academic procedures and program requirements. /lili Ensure students#39; compliance with program requirements and monitor students’ progression to ensure continued progress toward completion of the degree requirements. Monitor GPAs. /lili Maintain student records. /li /ul p● Academic Programs Coordination: /pulli Assist master directors and faculty in anything related to the academic program. development during the academic year. /lili Set the academic year and courses calendar, and reserve classrooms. /lili Coordinate student/participant satisfaction surveys. /lili Plan and organize logistics for the programs, ensuring their smooth operation.



/lili Ensure logistics for faculty and invited guests as well as catering, audiovisual equipment, travel accommodations, transportation, and other needs. /lili Prepare the faculty and other agreements. /lili Prepare course material. /lili Coordinate courses registration and changes of schedules, classrooms, or other modifications of the usual behaviour of the master. /lili Assist in organizing academic events such as Graduation, Welcome, and Orientations sessions. /li /ul p● Academic Secretary: /pulli Lead the internal documentation audit with the UPF. /lili Coordinate the validation of admission/access academic documents for the official master programs with the admissions department. /lili Preparation and validation of the academic documentation (certificates, diplomas, transcripts, scholarships). ○ Closing final grade reports at the end of the academic year. /lili Continuous review and improvement of academic secretarial procedures. /li /ul p● Coordination of non-regulated courses: /pulli Lead and/or assist in the planning and execution of the non-regulated courses at the school, including but not limited to the following tasks: /li /ulp■ Assist Institutional Relations and Academic Manager, course directors, and faculty in anything related to their courses during the academic year. /pp■ Prepare the teaching contracts. /pp■ Set the courses’ calendar and reserve classrooms. /pp■ Plan and organize logistics for the programs, ensuring their smooth operation. /pp■ Ensure logistics for faculty and invited guests as well as catering, audiovisual equipment, travel accommodations, transportation, and other needs. /pp■ Prepare course material.



/pp■ Coordinate course registration and changes of schedules, classrooms, or other modifications of the courses. /pp■ Organize and attend social events related to the non-regulated courses. /p p● Budgetary, Administrative, and Website Support: /pulli Assist in the development of yearly program budgets. /lili Track and monitor program budgets and alert in case of expected deviations. /lili Maintain budget and track expenditures, including travel and accommodation. /lili Assist the academic management team of the School. /lili Keep the website up-to-date for the regulated and non-regulated courses (ex: syllabus, content). /li /ul pb WHAT YOU NEED: /b /pp● Fluency in English is a must, other languages are a plus. /pp● At least 2-3 years’ experience in a similar position is desired. /pp● Having experience in Academic Secretary is a plus. /pp● Having worked abroad is a plus. /pp● Customer-oriented. /pp● Analytical and planning skills, and the ability to meet deadlines. /pp● CRM and Business Intelligence knowledge, as well as MS Office software. /pp● Ability to multi-task in a fast-paced environment. /pp● Strong problem-solving skills. /pp● Inspiring, striving for continuous improvement. /pp● Positive, passionate, and dynamic. /pp● Team player used to work with diversity and multi-disciplinary teams. /pp● Excellent time-management and organizational skills. /pp● Detail-oriented and efficient. /p pb WHAT WE OFFER /b /pp● Open-ended contract. /pp● Competitive compensation adjustable according to the candidate’s experience. /pp● Good work environment. /pp● Possibility of one to two remote working days per week. /pp● Adaptable compensation through ticket restaurant, ticket transport and ticket kindergarden. /pp● Work location: Ciutadella Campus, Bellaterra Campus and remote work. /p p The School#39;s values are commitment, community, excellence, flexibility, and passion. /p

📌 Program Coordinator (Barcelona)
🏢 CG Partners Executive Search
📍 Barcelona