ph3Position Summary /h3 pBased in our Madrid office, the Recruiting Associate will provide administrative support to the Iberia Recruiting Team. The Recruiting Associate will assist in the management and execution of the centralized recruiting initiatives for Iberia by orchestrating logistics and coordinating interviews. As a member of the team, you will be the "face" of Bain Company to many of our new hires, whose primary initial interactions will be with the Recruiting Coordinator. A strong customer mindset and attention to detail are critical to its success. /p h3Key Responsibilities And Duties /h3 pMaintenance of Bain Recruiting system (Avature) /p ul liCreate, update and audit event details regularly to ensure Avature serves as the "system of record" for recruiting events at Bain. /li liTrack changes to Avature records and process changes when appropriate; ensure all appropriate parties are notified (e.g., different members of the Recruiting Team). /li liLiaise with the rest of the team to ensure data changes are entered properly. /li liFlag and elevate any issues to supervisor or colleagues, ensuring the integrity of data within our systems. /li /ul pFacilitate interviews and other 1‑on‑1 recruiting initiatives /p ul liSupport the in‑office/Zoom interview process, acting as point‑of‑contact for all candidates and interviewers, scheduling interview times, generating interviewee/interviewer memos, sending confirmation emails, and assisting with travel reservations/logistics as needed. /li liUse Avature (Bain recruiting system) to support the process. /li liAssist with candidate registration, managing candidate questions, and conflicts. /li liWork closely with the Sr. Specialist and Sr. Manager to standardize processes and implement support across channels.



/li /ul pEvent Planning and Execution other Logistics /p ul liSupport team in planning and ensuring execution of all logistics; attend events. /li liAssist in commitments process for recruiting events, helping recruiters as needed. /li liAssist with offer and closing process for offerees, including offer letters and paperwork, coordinating closing activities, recruit gifts and expense reimbursements. /li liPerform other administrative duties as requested or as responsibilities dictate. /li /ul h3Qualifications /h3 ul liBachelor or Master’s degree (preferably with a specialization in human resource management/ talent acquisition). /li li1–2 years of experience within the talent acquisition team. /li liOutstanding written and verbal communication skills in both Spanish and English. /li liPortuguese is a plus. /li liExperience working with an applicant tracking or candidate management system; Avature systems experience preferred. /li liComputer literacy – comprehensive knowledge of Microsoft Office (Outlook, Excel, PowerPoint, Word). /li /ul h3Personal Attributes /h3 ul liExcellent interpersonal and communication skills; friendly, professional, and discreet. Ability to represent Bain to prospective candidates and interact with senior management at Bain. /li liProactive, confident, motivated, and enthusiastic – genuinely interested in Recruiting. /li liSelf‑starter with strong organization and problem‑solving skills with meticulous attention to detail – ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously. /li liAbility to quickly build trust‑based relationships with candidates and internal stakeholders. /li liPrepared to take increasing levels of responsibility and show initiative. /li /ul /p #J-18808-Ljbffr

📌 Coordinator, Recruiting (Madrid)
🏢 Tech Economy
📍 Madrid