ppOur client, a integral investment firm, is currently looking to cover a parental leave for an Office Manager Sales Support position, to coordinate the Madrid office while supporting the sales team. /ppResponsibilities (among others) will include: /pulliProactively manage and maintain the agenda of Sales team by scheduling meetings, conference calls, vacations. /liliOrganising point-to-point international travel arrangements (flights, car transfers, visas, passports, apartments, hotels) for trips and roadshows. /liliAct as first point of contact for the firm and as the "go to" person for administrative needs in the Madrid office. /liliSupport sales team filling in CRM database with relevant information. /liliDatabase feeding and contact updates in CRM, auditing distribution lists, data entry of sales minutes and opportunities, creating requests and cases for support teams: client servicing, legal, marketing, IT, etc. /liliGeneral office space upkeep, ordering supplies and catering for the office, liaise with suppliers, establish relationships and follow up (landlord, security, health and safety, insurance, building maintenance). /liliManagement and control of the marketing and TE budget. /liliCollect and approve/sign off invoices for payment by international finance team, as well as timesheets and reconciliation of partner expenses/credit card charges. /liliCoordination with the Events team (regarding venues, format, contract reviews, marketing decor, and merchandising) and follow-up with media: FundsPeople, FundSociety, Rankia, Finect, Allfunds.



/liliCoordination of roadshows with affiliates, the Events team, and Compliance. /liliCoordination with the Marketing team: translation of commercial and marketing materials; invitations and client mailings, and event follow-up. /liliCoordination with the Press team and PR agency. /liliCoordination and follow-up of Due Diligence. /liliContract tracking and signature coordination (Inversis, Allfunds, and media). /liliOnboarding new sub-distributors (Allfunds and Inversis): receiving requests from AFB, requesting from KPMG Lux, and confirming back to AFB. /liliCreating requests in CLM: new accounts, sub-distributor requests, and contract amendments. /liliSEPBLAC and CNMV reporting. /liliQuarterly distribution of fee reports to clients (Inversis, BBVA, Allfunds, Novo Banco, Abanca). /liliUploading and coordinating fund comparisons with the Solutions team. /li /ulpCandidates must be comfortable working in English and Spanish, dominate the Microsoft Office package and relevant software (Zoom, etc.), hold a credible University degree and have ideally 5 years' previous experience in an Office Management role. /ppThe ideal candidate will be resourceful, approachable and comfortable supporting a busy team. They will be able to manage various responsibilities simultaneously and know how to prioritise accordingly, meeting the office and team's needs. /ppSalary – Dependant on experience, circa €40,000–50,000 /ppTimetable – 9.00 – 19.00 (Fridays until 15.00) /ppContract – Temporary (Parental leave) /ppIncorporation – Immediate /p /p #J-18808-Ljbffr

📌 Bilingual Office Manager & Sales Support (Madrid)
🏢 Victoria Selection & Search
📍 Madrid