ppQilimanjaro is building full-stack superconducting quantum computers, from QPUs and cryogenic infrastructure to control electronics, racks, cabling, instrumentation and deployment software. /ppWe are a small, hands-on team. Every hire shapes what we become. /ph3Mission /h3pAs the company grows, the CEO needs a trusted right hand to protect her time and keep priorities on track. The Executive Assistant is that person: the operational backbone of the CEO’s office, anticipating needs, completing tasks and keeping the CEO focused on what matters most. The role demands discretion and sharp organisation. /pullibCalendar and schedule ownership. /b Run the CEO’s calendar end-to-end across multiple time zones, protect time for strategic priorities, and plan complex international travel from flights and accommodation to detailed daily agendas. /lilibCommunications and first point of contact. /b Serve as the CEO’s gatekeeper: filter incoming requests and email, decide what reaches her, and draft or review correspondence on her behalf. /lilibMeeting preparation and follow-up. /bPrepare agendas and briefing notes ahead of key meetings, capture decisions and next steps, and chase owners so nothing slips. /lilibAdministration and expenses. /b Manage expense reports, invoices and basic procurement linked to the CEO’s office, and keep documentation organised and easy to find. /lilibEmail, CRM and file-system hygiene. /b Keep the CEO's inbox, contact records and document systems clean and current — triaging and organising email, maintaining accurate and up-to-date contacts in the CRM, and ensuring files are consistently named, filed and easy to retrieve so nothing is ever lost or duplicated. /lilibProjects and events.



/b Take ownership of one-off initiatives on the CEO’s behalf and co-deliver leadership offsites and company events alongside the Office Manager. /lilibHigh-impact presentations. /b Support building visually polished presentations for board meetings, investor updates and external keynotes. /lilibStakeholder liaison. /b Be the bridge between the CEO and internal teams and external partners, keeping information flowing in both directions. /lilibConfidentiality. /b Handle sensitive company, financial and people information with absolute discretion. /lili4+ years of Executive Assistant experience supporting senior leadership, ideally in a fast-paced tech startup or scale-up. /liliFluent written and spoken English and Spanish, with Catalan being strongly preferred. /liliStrong command of presentation and productivity tools (Notion, Google Workspace and/or Microsoft Office, including PowerPoint or Slides), as well as comfortable using AI tools to draft, summarise and prep. /liliExcellent organisation and the ability to manage competing priorities and deadlines autonomously. /liliBased in Barcelona, able to work in a hybrid model and eligible to work in Spain. /lilibAutonomous and resourceful. /b You take ownership, balance shifting priorities with ease and anticipate what’s needed before being asked. /lilibDiscreet and trustworthy /b. You handle confidential information with care and earn the trust of those around you. /lilibA master communicator. /b Outstanding verbal and written communication in English, Spanish and Catalan.



/lilibExperienced across borders. /b Comfortable coordinating international travel and multi-time-zone calendars. /li /ulpbDiversity and Inclusion: /b /ppbAt Qilimanjaro, inclusion and equal opportunities are part of our people-centric value. We are committed to creating a workplace where everyone feels valued and empowered to contribute, learn, and belong. /b /pullibCobee flexible compensation /b (transportation, meals, and childcare support) /lilibFlexible working hours /b /li /ulpbYou will: /b /ppGet the opportunity to build something amazing and unique, something that hasn't been done before /ppWork on ground-breaking projects and possibly solve massive challenges on a integral scale /ppBe at the intersection of research and industry, where biggest innovations happen /ppMake an enormous impact in a dynamic scale-up rather than being a small cog in a big machine /ppWork with super smart, knowledgeable and yet, very friendly people in Barcelona, one of the best cities in the world (picture a lot of sun, amazing food and friendly locals) /ppGet to be part of a start-up where growth on a company and individual level is the default /ppbGDPR (General Data Protection Regulation): /b /ppDATA CONTROLLER: QILIMANJARO QUANTUM TECH S.L., B , Carrer de Veneçuela, 74, 08019 Barcelona (BARCELONA), Data Protection Officer: datos.com.PURPOSES: Participation in recruitment processes and reference verification.LEGAL BASIS: Implementation of pre-contractual measures.DISCLOSURES: None are an ticipated.DATA RETENTION: For the duration of the selection process.RIGHTS: You may exercise your rights of access, rectification, erasure, restriction, and data portability with the data controller. In case of any disputes, you may contact the AEPD ( /p /p #J-18808-Ljbffr

📌 Executive Assistant to the CEO (Barcelona)
🏢 Qilimanjaro Quantum Tech
📍 Barcelona