ppThe European Forest Institute (EFI) is an international organisation with 30 member countries and around 130 Associate and Affiliate member organisations. EFI undertakes forest-related research and provides policy support at pan-European and global levels. /p pEFI’s headquarters are in Joensuu, Finland, with offices in Barcelona, Bonn, Edinburgh and Rome, and a project office in Kuala Lumpur, Malaysia under its General Partnerships Unit. EFI has approximately 180 staff members and an annual turnover of over EUR 30 million. /p h3About the role /h3 pEFI is seeking an bAdministrative Assistant /b to join the Internal Support Team of the Global Partnerships Unit. The team supports the efficient use of funding and ensures the smooth administration of unit operations and programmes. /p pThis position has a particular focus on travel coordination and related administrative processes within a dynamic, international environment. /p h3Key responsibilities /h3 ul liAssist with visa applications, travel planning, flight bookings, and supporting the expense and travel claims process. /li liProcess travel claims and maintain an overview of the Facility’s travel schedules and associated expenses. /li liProviding user support and training to team members at the Barcelona office on the use of travel management software.



/li liHandling practical and administrative tasks related to the organisation of meetings and events. /li /ul h3Employment conditions /h3 ul libDuty station: /b Barcelona, Spain /li libContract type: /b Fixed‑term contract /li libContract duration: /b Two (2) years, with possibility of renewal subject to funding and performance /li libWorking time: /b Full‑time (100%) /li libExpected start date: /b To be agreed /li /ul h3Essential qualifications /h3 ul liMinimum of 2 years working experience in a similar position. /li liBachelor’s degree in a relevant field. /li liCapacity for initiative, service attitude and track record of pragmatic problem-solving skills. /li liExcellent organizational skills. /li liAbility to work under pressure and be flexible as part of a small team. /li liDemonstrated ability to work in multi-disciplinary teams in multi-cultural environments. /li liProfessional proficiency in written and spoken English, Spanish and French. /li /ul h3Desirable qualifications /h3 ul liExperience with development cooperation projects and procedures is an asset. /li /ul pEFI is an equal‑opportunity employer. All applications will be treated confidentially. /p pEFI is committed to preventing sexual exploitation, abuse, and harassment (SEAH). All positions are subject to safe recruitment procedures as outlined in EFI SEAH Policy. /p /p #J-18808-Ljbffr

📌 Administrative Assistant (Barcelona)
🏢 European Forest Institute
📍 Barcelona