ppFounded in 2019, Qualifyze is a leading company in supply chain compliance management in the Life Sciences industry, trusted by over 1,500 pharmaceutical and healthcare companies globally. Our digital suite of solutions connects manufacturers, suppliers, and a integral network of more than 250 auditors and quality experts. /ppWith a track record of over 4,500 audits across 85+ countries and the largest and most accurate supplier network and data analytics tools, Qualifyze stands as the all-in-one partner for quality compliance and supply chain risk mitigation in the Life Sciences sector. /ph3Role Overview: /h3pAs a strongPeople Operations Office Management Specialist at Qualifyze /strong, you will be the operational backbone of our People team: owning strongkey employee lifecycle processes /strong, supporting our strongmulti-country compliance needs, /strong and making our strongBarcelona office a place people love to come to. /strong /ppYou'll collaborate closely with our People Director, the broader People team, and internal stakeholders across the business. This role is for a true allrounder: someone equally comfortable processing a team event, welcoming a new joiner on their first day, or keeping the office running smoothly. If you thrive when no two days look the same and you take pride in doing both the operational and the human side brilliantly, this is your kind of role. /ppThis role is based in our Barcelona office. You'll be there most days, as the heartbeat of the space. There's flexibility for the occasional exception, but presence is part of the magic here. /ppThis is a role that grows with you. The more curiosity and hunger you bring, the more the scope expands. The list of responsibilities is just the starting point. /ph3Main responsibilities: /h3pstrongPeople Operations Employee Lifecycle /strong /pullipOwn first days for new joiners globally: coordinate welcome logistics, equipment, system access, and onboarding communications for new hires across all our locations (Spain, USA, Germany, India, and EoR countries) /p /lilipSupport offboarding management, including documentation, system offboarding, and exit steps /p /lilipSupport on drafting and managing employment documents: contracts, amendments, reference letters, and termination agreements /p /lilipSupport end-of-probation (EOP) tracking and management across the team /p /lilipSupport on maintaining HRIS (Personio) data accuracy and support ongoing process improvements /p /lilipManage the People helpdesk (Jira),



triaging and responding to employee queries with care and speed /p /lilipUse AI tools to streamline People Ops workflows: drafting communications, summarising data, building templates, and reducing manual work wherever possible /p /li /ulpstrongOffice Management Employee Experience /strong /pullipManage day-to-day Barcelona office operations: maintenance, supplies, snacks, drinks, and general upkeep /p /lilipLead the coordination of internal events: team gatherings, company celebrations, and culture moments /p /lilipOwn provider and vendor management for office-related services /p /lilipSupport Board Meeting on-sites and logistics when needed /p /lilipContribute to embedding company culture and values through day-to-day interactions and office environment /p /li /ulh3Main requirements: /h3ullip2 years of experience in OM and/or People Operations or a combined role /p /lilipExperience running office operations is highly valued — you do not see "making the office great" as beneath the role, you see it as part of the culture work /p /lilipExperience with an HRIS (Personio experience is a plus) /p /lilipComfortable working in a multi-country environment with exposure to labour compliance in at least 2+ jurisdictions (Spain is a must; any of USA, Germany, India is a strong plus) /p /lilipOrganised, detail-oriented, and able to manage multiple tasks and priorities without dropping the ball /p /lilipStrong communicator. Able to write clearly, handle sensitive information with discretion, and build trusted relationships across the business /p /lilipActive user of AI tools (ChatGPT, Claude, Copilot, or similar) in your day-to-day work. You experiment and find ways to work smarter, not just observe. You look for ways to automate or streamline before defaulting to manual processes /p /lilipEnglish is your working language; Spanish is a strong plus given our Barcelona office /p /li /ulpstrongNice to have: /strong /pullipUnderstanding of HR admin processes across the employee lifecycle (contracts, offboarding,, compliance)



/p /lilipExperience with Jira for helpdesk or ticketing workflows /p /lilipBackground in a fast-scaling startup or scaleup environment /p /lilipFamiliarity with DEEL or EoR payroll models /p /li /ulpstrongSalary /strong /ppAt Qualifyze, our salary ranges are transparent internally, and we aim to follow a similar approach externally. For this role, we’re happy to share a reference point within the band: the expected salary range is around strong35.000€ /strong , centered around the median. /ppFinal compensation will depend on experience and performance during the process, with some flexibility within the range. /ph3What do we offer? /h3ullipCompetitive, annually reviewed compensation package /p /lilipCountry vacation package that increases with your tenure /p /lilipCountry specific benefits offering incl. private health care, fitness and meal allowances /p /lilipAnnual personal development budget to increase your impact /p /lilipHybrid working mode, plus up to 3 months of the year work from anywhere. /p /lilipAll the best kit and tools to work effectively /p /lilipAnnual in person all company event and celebration in Europe /p /lilipWorking with an exceptional team, doing some of the best work of your career /p /li /ulh3Use of AI in Our Recruitment Process: /h3pWe believe in a human-led hiring process. All applications are reviewed manually by our Talent Acquisition team, and neither Talent Acquisition nor Hiring Managers use AI to screen, filter, rank, assess, or make decisions about candidates, including during interviews and assessments. During interviews, AI may be used only to support note-taking and transcription. /ppAll hiring decisions are made by people! /ph3Diversity Inclusion at Qualifyze: /h3pAt Qualifyze we actively support the power of diversity, uniting complementary talents and perspectives to address new challenges. Our collective strengths help us to find innovative solutions and turn difficulties into opportunities.We will encourage you to bring your authentic self to work, fostering an inclusive environment where everyone belongs and feels heard. /ppWe are an equal opportunity employer and we welcome applications from candidates of all backgrounds, regardless of race, ethnicity, gender identity, sexual orientation, marital status, religion, disability, or age. Our hiring practices are rooted in fairness and respect, and we strive to create a culture where everyone feels valued and empowered. /p /p #J-18808-Ljbffr

📌 People&Workplace Specialist (Barcelona)
🏢 Qualifyze
📍 Barcelona