ppDescripción del trabajo Overview: Are you interested in joining a dynamic and international team of professionals to transform education? IE University's IE Center for Families in Business is looking for an Operational Assistant to join its team! We are looking for a highly organized, proactive, and detail-oriented professional who will play a central role in the daily operations of the Center for Families in Business. This person will be the operational backbone of the Center, ensuring that activities run smoothly, deadlines are met, and stakeholders receive an outstanding experience. The adecuado candidate enjoys coordinating multiple projects simultaneously, anticipates needs before they arise, and thrives in a dynamic environment that combines education, research, events, and engagement with entrepreneurial families. /p h3Why IE University? /h3 pEvery story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real‑world impact. Together, we create an environment where talent thrives, and ideas shape the future. /p h3Our mission /h3 pWe support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world. /p h3Our Purpose /h3 pTo foster positive change. /p h3Values /h3 ul li1. Cultivate the humanistic approach. /li li2. Empower your entrepreneurial spirit /li li3. Cherish the diversity of people, mind, and experience /li li4.



Drive innovation with a proactive mindset /li /ul pWe are looking for a person to join a full-time position in Madrid - IE Tower. /p h3Responsibilities /h3 ul liExecutive Administrative Support - Manage the Director's calendar, scheduling meetings classes, coordinating priorities, and anticipating scheduling conflicts. /li liPrepare agendas, meeting materials, reminders, and follow-up actions to ensure effective execution. /li liMonitor key deadlines, deliverables, and commitments. /li liServe as a trusted operational partner by proactively identifying needs and proposing solutions. /li liProgram Operations Management - Coordinate the end-to-end execution of educational programs, ensuring a high-quality participant experience. /li liManage communications and logistics with faculty, participants, mentors, and external partners. /li liHelp in coordination of workshops, conferences, mentoring sessions, and high-level meetings. /li liSupport the implementation and continuous improvement of operational processes across the Center. /li liProject Initiative Coordination - Track mentoring programs, ensuring milestones and meetings. /li liMaintain project timelines and monitor progress across the Center's strategic initiatives. /li liPrepare and update dashboards and reports to monitor key performance indicators. /li liSupport research and educational initiatives through administrative coordination and project tracking. /li liCommunications Materials - Prepare, edit, and format presentations, reports, and documents using the Center's visual identity and templates.



/li liEnsure consistency and quality across all communication materials. /li liSupport the preparation of meeting briefs, participant materials, and internal documentation. /li liFinancial Administrative Tracking - Track budgets, invoices, reimbursements, and payments, ensuring timely processing and accurate records. /li liMaintain organized documentation for contracts, expenses, and financial reporting. /li liRelationship Management - Act as a primary point of contact for participants, faculty, partners, mentors, and entrepreneurial families. /li liEnsure prompt, professional, and personalized communication with all stakeholders. /li liFoster a welcoming and high-quality experience that reflects the standards of the Center. /li /ul h3Qualifications /h3 ul liFluency in English and Spanish (written and spoken). /li liExceptional organizational and time-management skills, with the ability to prioritize multiple competing tasks. /li liStrong interpersonal and communication skills. /li liHigh level of autonomy, reliability, and a proactive problem-solving mindset. /li liAbility to work across educational programs, research initiatives, events, and administrative processes. /li liComfortable interacting with senior stakeholders, including faculty, business leaders, partners, and entrepreneurial families. /li liExperience using CRM systems, project management platforms, Microsoft Office, and collaborative digital tools. /li liStrong analytical skills and comfort working with data tracking, dashboards, and reporting. /li liExcellent attention to detail and commitment to quality and continuous improvement. /li /ul pAt IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process. /p /p #J-18808-Ljbffr

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