Company Overview

ICF is a consultancy firm that partners with governments, public agencies and international institutions to solve complex problems and improve the quality of life worldwide.

Role Overview

Project Finance Controller – Europe & Asia Business Management team (Permanent, Spain).

Key Responsibilities

Project Financial Management & Analysis

- Monitor, analyse and interpret project financial performance in collaboration with Project Managers and Directors.
- Conduct project re‑forecasting and cost‑to‑complete reviews to ensure accurate and compliant revenue recognition.
- Provide actionable insights, variance analysis and recommendations to support strategic and operational decision‑making.
- Present monthly financial performance, risks and opportunities to Senior Leadership.

Project Setup, Maintenance & Compliance

- Review contracts (including inter‑company agreements) and set up projects in the ERP system following contract terms, SOX regulations and internal controls.
- Maintain project financial data throughout the lifecycle—set‑up, amendments, variations and closure—ensuring completeness and compliance.
- Support the maintenance of contract documents, agreements and variation orders.

Revenue Recognition & Reporting

- Ensure correct and consistent revenue recognition across all projects, aligned with accounting standards and internal policies.
- Prepare and deliver management reporting packages (MIS), including revenue, cost analysis, margin movements and detailed commentary.

Billing, Cash Flow & WIP Management

- Prepare timely and accurate client billing in coordination with Project Managers.
- Monitor aged debts,



collaborate with Treasury on collections and support actions to reduce WIP and overdue balances.
- Contribute to cash flow estimates and forecasting.

Accruals & Month‑End Close

- Calculate and post monthly subcontractor and freelancer accruals, ensuring completeness and correct cut‑off.
- Support month‑end close activities including reconciliations and preparation of financial reports.

Project Governance & PM Support

- Lead or participate in project financial reviews to identify risks, required write‑downs, claims handling and necessary corrective actions.
- Train and support Project Managers on financial project management processes, best practices, and compliance requirements.
- Build strong working relationships with PMs and internal stakeholders to ensure high‑quality financial governance.

Controls, Audits & Process Improvement

- Support internal and external audits by preparing required documentation and evidence.
- Contribute to the development and implementation of financial controls, checklists and continuous improvement initiatives to strengthen process efficiency and compliance.

Additional Responsibilities

- Perform ad‑hoc duties and analysis as assigned to support business needs.

Basic Requirements

- Finance qualification (MBA, M.Com, CMA or equivalent).
- 4‑5 years of relevant experience in project finance,



project controllership or financial project administration within service or consultancy environments.
- Strong understanding of revenue recognition principles and financial standards (e.g., ASC 606, IFRS, US GAAP).
- Advanced MS Excel skills (pivot tables, lookups, formulas, modelling).
- Proficiency in MS PowerPoint; Power BI experience is an advantage.
- Experienced user of financial/ERP systems (Maconomy strongly preferred or willingness to learn quickly).
- High numerical accuracy and strong analytical skills.
- Experience working in a matrix organisation across multiple geographies (Europe/Asia/India).

Personal Qualities

- Strong verbal, written and interpersonal communication skills.
- Ability to work independently and meet tight deadlines with high accuracy and attention to detail.
- Proactive, self‑motivated and committed to continuous learning and development.
- Able to organise, prioritise and manage multiple tasks simultaneously.
- Strong stakeholder management and ability to build constructive relationships with PMs, finance teams and leadership.
- Problem‑solving mindset with a “can‑do” attitude.
- Team player who collaborates effectively across functions and regions.

Location & Right to Work (Spain)

- Must have the legal right to work in Spain, or be eligible for sponsorship on a case‑by‑case basis.
- Must be physically located in Spain by Day 1 of employment (or shortly before your start date).

Equal Opportunity Statement

ICF is an equal opportunity employer. We do not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other protected characteristic.

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📌 Senior Project Finance Controller (Madrid)
🏢 Icf
📍 Madrid