ph3Job Description Summary /h3pThe AST Support Specialist plays a critical role in ensuring the smooth execution of interactions processed through the Aggregate Spend Tool (AST). This position supports compliance, operational efficiency, and stakeholder coordination across multiple platforms and teams. The AST Specialist is essential to provide comprehensive administrative, marketing, and commercial support, ensuring seamless and compliant interactions between AST execution of interactions processed through the Aggregate Spend Tool (AST). This role is responsible for executing the full cycle of tasks required to manage Customer and Third‑Party program activities, including tracking, validation, and approval, in strict adherence to company policies, compliance and regulatory requirements. The position is critical to maintaining operational excellence within HCS, enabling the team to drive initiatives efficiently and without disruption to the business. By focusing on compliance and process integrity, the AST Specialist ensures that all engagements are properly documented and aligned with internal standards, thereby mitigating risk and supporting strategic objectives. /ph3Key Responsibilities /h3ulliManage and process various interaction requests via the AST platform. /liliPrepare and complete all required documentation, including contracts and invitation letters. /liliUpload relevant documents to the designated platforms in a timely and accurate manner. /liliMonitor request progress to prevent delays and manage cost control. /liliOversee Purchase Order (PO) approvals using the company designated tools. /liliCoordinate signature collection from Transaction Owners (TOs). /liliServe as a liaison between TOs and the Center of Excellence (COE)



to resolve queries and ensure transaction approval. /liliSubmit approved requests to the travel agency with complete processing information. /liliTrack outstanding balances and collaborate with Accounts Payable (AP) to resolve invoices. /liliForward invoices to AP when payments are made to entities other than the travel agency. /liliManage supplier registration and onboarding in the company designated tools. /li /ulh3Required Skills Qualifications /h3ulliStrong organizational and time‑management skills. /liliAbility to meet deadlines and activate teams to execute requirements. /liliAttention to detail and ability to manage multiple tasks simultaneously. /liliExcellent communication and stakeholder management abilities. /liliFamiliarity with tools such as AST, PO Agora, Supplier SOAR, and Salesforce (SFDC) is a plus. /liliExperience in administrative support, finance operations, or compliance‑related roles preferred. /li /ulh3Inclusion and Diversity /h3pGE HealthCare is an Equal Opportunity Employer where inclusion matters. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Behaviours: We expect all employees to live and breathe our behaviours: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership – always with unyielding integrity. /ph3Benefits /h3pTotal Rewards: Our salary and benefits are everything you’d expect from an organization with integral strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration, and support. /ppRelocation Assistance Provided: No /p /p #J-18808-Ljbffr

📌 Ast Specialist (Madrid)
🏢 I00475 General Electric Healthcare Espana
📍 Madrid