ppThe Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. /p pOur business is unique in its ability to reach globally, service locally and provide cross‑jurisdictional services. With our clients at the heart of everything we do, our hard‑working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion. /p pThat’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. /p pTake the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry‑changing realities. /p pFor our business, for clients, and for you /p h3Role Summary: /h3 pWe are looking for an Executive Assistant to provide high‑level administrative and operational support to senior management. This is a highly administrative role requiring strong organisational skills and the ability to manage financial and HR‑related tasks. The ideal candidate will have prior experience in similar roles and a high level of English, as this is a key requirement for the position. /p h3The Role Key Responsibilities: /h3 ul liManaging and processing invoices and Purchase Orders (POs) /li liSupporting management with basic financial analysis,



including revenue tracking /li liMaintaining and updating client billing records and files /li liMonitoring Accounts Receivable and supporting collections management /li liHandling invoicing processes and ensuring accuracy in financial data /li liCoordinating closely with the reception team on administrative matters /li liSupporting broader administrative and operational tasks as required /li liProviding HR administrative support, including equality Plan initiatives, hiring processes for employees with disabilities, flexible compensation schemes and managing adaptable compensation /li /ul h3Skills Required: /h3 ul liPrevious experience in an administrative or assistant role /li liStrong organisational and multitasking abilities /li liGood understanding of financial administrative processes (invoicing, AR, billing tracking) /li liHigh level of English (essential requirement) /li liProficiency in tools such as Workday is a plus /li liStrong attention to detail and accuracy /li liAbility to work in a fast‑paced and urgent environment /li liTeam player with strong communication skills /li /ul h3What you will get in return: /h3 ul liPrivate health insurance. /li li27 working days holiday + Public holidays /li liOpportunities for professional development. /li liProfessional Development (CPD) and Study Guidance programs /li liPositive and hospitable work environment. /li liOpportunity to work with a diverse, agile and global team. /li liExposure to all aspects of the business and cross‑jurisdiction. /li liA genuinely unique opportunity to be part of an expanding large global business + more /li /ul pAt Apex Group, we are committed to creating a diverse and inclusive workplace. In Spain, this includes our obligation under the LGD to ensure that people with disabilities are represented within our teams. If you have a recognised disability (= 33%), we welcome your application and will provide reasonable adjustments throughout the recruitment process. /p pDisclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners. /p /p #J-18808-Ljbffr

📌 Administrative Assistant (Madrid)
🏢 Apex Group Ltd (UK Branch)
📍 Madrid