Vall d'Hebron Research Institute (VHIR) is a public
sector institution, located in Barcelona (Spain) that promotes and
develops innovative biomedical research at the University Hospital
Vall d'Hebron. VHIR is oriented towards finding solutions to the
health problems of the citizens and has the will to contribute to
the scientific, educational, social and economic development within
its area of competence around the world. VHIR is currently seeking
an Executive Secretary to provide high-quality administrative and
secretarial support to the Executive Area Directors, aligned with
the values, standards, and objectives of the institution. Education
and qualifications: Required: Full professional proficiency in
Spanish and Catalan (C2) and fluent English (B2/C1). Desired:
Studies in Business Administration, Management, or a related field
(university degree or advanced vocational training preferred).
Experience and knowledge: Required: Minimum 2–3 years of experience
in administrative, executive assistant, or secretarial roles,
preferably within medium or large organisations. Advanced user of
Microsoft 365 and digital communication tools (email, internet,
calendars, collaboration platforms). Strong commitment to
delivering efficient, accurate, and reliable support to senior
stakeholders. High level of professional discretion, integrity, and
reliability when handling confidential and sensitive information.
Proactive, well-organized, and detail-oriented, with the ability to
manage multiple tasks simultaneously. Strong communication,
interpersonal, time-management, and problem-solving skills. Ability
to prioritize tasks effectively in a dynamic environmen t. Main
responsibilities and duties: Manage and coordinate Directors’
agendas, calendars, and meetings efficiently.



Handle telephone
calls and written communications in a professional and timely
manner. Prepare, edit, and format presentations and executive
documentation. Organize and maintain documentation for meetings,
committees, and institutional events. Coordinate travel
arrangements and related logistics. Maintain and update contact
databases accurately. Manage physical and digital filing systems,
ensuring proper organization and accessibility. Provide day-to-day
administrative support to the General Management and Area
Directors. Carry out additional administrative tasks as required .
Labour conditions: Full-time position: 37,5h/week. Starting date:
As soon as possible. Gross annual salary: Remuneration will depend
on experience and skills. Salary ranges are consistent with our
Collective Agreement pay scale. Contract: Permanent. What can we
offer? Incorporation to Vall d’Hebron Research Institute (VHIR), a
public sector institution that promotes and develops the biomedical
research, innovation and teaching at Vall d'Hebron University
Hospital (HUVH), the biggest hospital of Barcelona and the largest
of Catalan Institute of Health (ICS). A scientific environment of
excellence, highly dynamic, where high-end biomedical projects are
continuously developed. Continuous learning and a wide range of
responsibilities within a stimulating work environment. Individual




training opportunities. Adaptable working hours. 23 days of holidays
+ 9 personal days. Flexible Remuneration Program (including dining
checks, health insurance, transportation and more) Corporate
Benefits: platform through which you can obtain significant
discounts on travel, culture, technology, gastronomy, sports...
among many others. Healthy Offering: choose from a variety of
wellbeing focused activities to be the healthiest you.
International Mobility Support (Welcome Services): We aim to make
your arrival in Barcelona smooth and pleasant by providing city
information, guidance on required procedures, access to the
International Welcome Desk, family recommendations, and support in
finding accommodation Deadline to apply: 24-02-2026 How We Hire:
Pre-selection: Candidates are shortlisted based on their skills,
qualifications, and relevant experience as outlined in their CVs.
Interviews: Meetings may be held with Talent Acquisition and/or the
hiring manager. Practical assessment: Depending on the role,
candidates may complete a case study, technical task, presentation,
or written exercise, on-site or remotely. Checks: Education,
references, and other job-related verifications may be carried out.
Job offer: The selected candidate receives a formal job offer upon
successful completion of the process. VHIR embraces Equality and
Diversity. As reflected in our values we work toward ensuring
inclusion and equal opportunity in recruitment, hiring, training,
and management for all staff within the organization, regardless of
gender, civil status, family status, sexual orientation, gender
identity and expression, religion, age, functional diversity or
ethnicity.

📌 Executive Secretary (Cataluña)
🏢 VHIR
📍 Cataluña