ppbHeadway Inc /b is a integral tech company, revolutionizing lifelong learning by creating digital products for over 150 million users worldwide. Our mission is to help people grow. We’re proud to be ranked 4th among the World’s Top EdTech Companies by TIME magazine. We believe lifelong learning should be accessible, personalized, and impactful to each individual. That’s how we change the world and why we bring together exceptional minds. /ppThe core of our achievements is our team. We believe in people and shared values SELECT. That’s why, together with bIryna Pupko /bbour Head of People Infrastructure /b we’re looking for a bPeople Experience Specialist /b in Madrid to join our team of superstars transforming the EdTech industry. /ph3bWhat team will you be a part of? /b /h3pYou’ll join an 8-person Admin team that covers everything from office operations to large-scale events – and you’ll be the one building that same foundation in Madrid. /ph3bThis job is perfect for you if you: /b /h3ullipWant the opportunity to join a Ukrainian EdTech company creating socially impactful educational products for international markets. /p /lilipWant quickly and easily improve your skills by solving non-standard tasks. /p /lilipSeek personal growth alongside a community of talented professionals and enthusiasts who share your passion for the field. /p /lilipAppreciate the freedom to bring your ideas to life, unleash creativity, and explore innovative approaches to improving work processes and people experience in a team. /p /li /ulh3bWhat will you do: /b /h3ullipbOffice Operations /bbr/Ensure the full functionality of the Madrid office and liaise with WeWork on infrastructure and office services-related matters. Manage office purchases and daily supplies, while maintaining office design and well-being elements. /p /lilipbEmployee Experience /bbr/Handle office access and onboarding for employees and guests. Organise internal events, teambuildings,



and major annual events in coordination with the Kyiv office and external vendors. /p /lilipbVendor Finance Coordination /bbr/Manage existing vendor relationships, establish new ones as needed, record expenses, and coordinate invoicing with the Finance team. /p /lilipbInternal Collaboration /bbr/Work closely with the PX and People Operations teams and cross-functionally with HR, Communications, Finance, and other teams. Keep the Madrid Office Manual up to date. /p /lilipbAdditional Responsibilities /bbr/Perform other related tasks and support PX initiatives as required by the role and evolving company needs. /p /li /ulh3bWhat do you need to join us: /b /h3ullipHave a previous experience in boffice management/community/admin roles /b /p /lilipExperience in the full cycle of event organisation - from concept and vendor coordination to on-site execution, as the event coordinator or event manager assistant. /p /lilipKnowledge of Spanish business environment and work with local vendors, with a good understanding of local work culture and communication styles. /p /lilipbLinguistic competence: /b /pullipUkrainian — C1 /p /lilipSpanish — B2+ /p /lilipEnglish — B2+ /p /li /ul /li /ulullipStructure in the approaches to work. /p /lilipStrong communication skills. /p /lilipProactive problem-solving and attention to detail. /p /lilipDisposition to learn quickly and constantly learn new things. /p /lilipAlignment with the values of our team (SELECT). /p /li /ulh3bWhat do we offer: /b /h3ullipWork within an ambitious team on a socially impactful education product. /p /lilipAccess to our corporate knowledge base and professional communities. /p /lilipPersonal development plan. /p /lilipCompensation for English language learning, external training, and courses. /p /lilipMedical insurance and full sick leave compensation. /p /lilipCorporate holidays: we go on a week-paid holiday to rest and recharge twice a year. /p /lilipSupporting initiatives that help Ukraine. Find out more about our projects here. /p /li /ulh3bWorking schedule /b /h3pThis is a full-time position with a hybrid/office option. /p /p #J-18808-Ljbffr

📌 Office Manager/People Experience Specialist (Madrid)
🏢 Headway
📍 Madrid