ppOur client, an international UHNW family who have very recently relocated to Madrid, are looking for a proactive and polished Bilingual (Private) Personal Assistant to provide comprehensive support. /ppThe remit for this position is wide and will predominantly involve supporting one family member however occasionally extends to more. Responsibilities include (however are not limited to): /pulliPrivate Agenda management: Coordinating meetings, restaurant booking, medical appointments, confirming event attendance, close coordination with international Personal Assistant (Eastern time zone) for cohesion /liliAct as key contact for all administrative matters in Spain /liliTravel management: point to point travel arrangement: coordination of drivers across various countries as well as private aviation. Providing complete itineraries and managing visas, passports, etc. /liliComplete administration for three households (Madrid and two international properties in English speaking locations): managing household staff, gardeners, utilities, security, insurance, repairs, sourcing items for properties, etc. /liliFinance: Managing expenses and basic reconciliation, basic payments to service providers as well as liaising closely with Swiss Wealth Management firm for household payroll and larger payments /liliProject management: overseeing renovations (liaison with architects) or upgrades to properties. Support and coordinate various initiatives, ensuring timely completion /liliCorrespondence Management: Assist with preparation and responses to correspondence accordingly and according to necessary protocol (English and Spanish) /liliEvent management: coordinate family events,



meetings or special occasions /liliCoordinate purchases for individuals and relevant supplementary documentation, deliveries, returns, managing and tracking shipments etc. /liliManage documentation: preparation of relevant documentation, filing and management of paperwork (for both business and personal affairs) /liliOversee and coordinate relevant insurance policies /liliAd hoc requests and personal errands for individuals /li /ulpCandidates must have a complete bilingual level of English/Spanish, whilst additional languages will be viewed favourably. A relevant University degree and at least 5-10 years prior experience in a Private PA/Family Office environment are prerequisites for this role. The chosen candidate must be Tech native/savvy (iPhone, Mac, Google Workspace, Microsoft 365, VC Software, etc.). /ppThe idóneo candidate will be discreet, well organised and pay exceptional attention to detail. They will be of sound judgement, able to build trust and act appropriately with high profile individuals. Local knowledge and contacts will stand the chosen candidate in good stead for this position. Utmost discretion and strict confidentiality are paramount for this role. /ppContract - Permanent (subject to trial period) /ppSalary - Dependent on experience /ppTimetable - Broadly 09.00 - 18.00h, although flexibility required /ppHybrid/On site: Hybrid: Mainly from residence but some flexibility offered /ppFlexibility for occasional travel (New York Europe) required /ppReferrals increase your chances of interviewing at Victoria Selection Search by 2x /ppGet notified about new Personal Assistant jobs in bMadrid, Community of Madrid, Spain /b. /p /p #J-18808-Ljbffr

📌 Bilingual (Private) Personal Assistant (Madrid)
🏢 Victoria Selection & Search
📍 Madrid