ppAs the Office Manager Commercial Assistant, you’ll play a key role in maintaining smooth front‑office operations, including the thoughtful coordination of enquiries, by phone when required, or in person, and confidently direct them internally to the appropriate contacts in line with company guidelines. /ppYou will oversee the administrative and operational activities of the office and as support the commercial functions. /ppThis is a key role that keeps the office running efficiently while supporting a professional and approachable environment. /ph3Key Responsibilities /h3ulliEnsure the office and in particular the reception area is tidy, clean and presentable, with all necessary stationery and material; /liliProducing monthly reports; /liliIn charge of managing the office budget, making sure we make savings and can give feedback on consumption when needed; /liliKeep updated records of office expenses and costs; /liliOrder stationery, coffee, milk, and any supplies needed, making sure we are never low in stock. Verify the kitchen supplies: refill what has to be refilled and verify the whiteboard for missing items to order; /liliManaging repairs and maintenance; /liliShipments management and distribution of mailing to the colleagues and the company, as the case may be; /liliAnswer the phone, taking the message or forwarding the call to the appropriate colleague, when required; /liliMaking sure the calls are forwarded to the good interlocutor, by noting the messages and that clients are recontacted in a timely manner; /liliAttending to anyone coming into to office, using the log, handing out visitors’ badges and offering refreshments; /liliManage the meeting room schedule, make sure it is always clean and tidy,



and offer refreshments to guests; /liliArranging business trips for managers; /liliMaking sure new starters have access to the building and their IT equipment is ready to use; /liliArchives : manage the destruction of necessary documents; /liliOrganizing events, lunches and dinners when required; /liliMonitor the email boxes the company uses; emails should be answered as soon as possible but not later than within the hour; /liliAccording to our procedure, forward the enquiry to the appropriate interlocutor; /liliKeep a log of all enquiries and produce monthly reports; /li /ulh3Commercial Support /h3ulliKeeping up to date all the information of the Brokers’ client portfolios. charter fleet public information, such as technical details, photos, sales status, location of central agency yachts; /liliParticipate in the Yacht Shows open days, when required, with preparation of relevant documentation for each yacht displayed; /liliAssist internal interlocutors, when required; /liliFollowing up keeping a record of all enquiries; /liliAcknowledging following accurately all the procedures related to contract signing, including gathering documents to comply with due diligence requirements and KYC requirements; /liliKeeping up to date all the information of the Brokers’ client portfolios. charter fleet public information, such as technical details, photos, sales status, location of central agency yachts; /liliWhen and as required, provide general support in relation to report creation, conversion and update of accounts, including regularly cleaning the database; /li /ulh3Key Qualifications, Skills, Experiences and Knowledge Required /h3ulliLanguage Skills: English, Spanish, mandatory. Additional languages would be a plus; /liliHigh School Degree; /liliComputer Skills: MS Word, Excel, Outlook, Adobe (Basic Photoshop, PDF), Internet; /li /ul /p #J-18808-Ljbffr

📌 Commercial Assistant & Office Manager (Palma)
🏢 Camper & Nicholsons
📍 Palma