At Intuitive, we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. Our mission is our guiding force; our culture is the DNA that makes us unique. As a pioneer in robotic‑assisted surgery (RAS), we have been expanding our innovations through technology to help make a difference in the world. For 25 years, human ingenuity has guided our journey to help solve some of healthcare’s complex challenges. We believe a great idea can come from anywhere— inclusion and mutual respect are vital to our culture. We value character grounded in integrity, a strong capacity to learn, the energy to get things done, and diverse experiences to help us think in new ways. We actively invest in our team members to support their long‑term growth so they can continue to advance our mission and strive to achieve their highest potential. Join a team committed to taking big leaps forward for a general community of healthcare professionals and their patients. Together, let’s help to advance the world of minimally invasive care.

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Job Description

Onsite presence: 4 days / week

Primary Function Of Position

The Senior Administrative Assistant acts as a liaison for multiple department heads. This role focuses on providing analytical and specialized administrative support to relieve local leadership from complex details and advanced administrative duties. It also provides the opportunity to network and coordinate activities across numerous departments, working closely with key leaders at all organizational levels. The position may support workplace services activities as a deputy for the receptionist in case of absence.

Roles And Responsibilities

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- Oversees critical expenses such as consulting agreements, purchase orders, invoices, and expense reports

- Supports onboarding of Administrative Coordinator and Administrative Assistant positions





- Coordinates and arranges country events, hires external vendors as needed, and maintains a calendar of events for the site and country

- Arranges departmental meetings for sales and the site, including All Hands meetings and events

- Manages extensive executive travel arrangements for VP level roles, including airfare, lodging, transportation, passports/visas, itineraries, and additional travel needs

- Reviews travel approvals and exceptions on behalf of executives

- Manages executive calendar, scheduling and accepting all meetings and maintaining the calendar

- Prepares items for executive meetings, including creating presentations, gathering materials, preparing agendas, coordinating with Facilities and IT for room set up, and taking meeting notes

- May attend additional functional and leadership meetings as needed to assist with meeting agenda and meeting notes

- Manages executive call routing and messages

- Registers executives for conferences and events, including gathering and preparing materials

- Supports executive administrative needs in budget planning process

- May schedule candidate interviews and candidate travel as needed in coordination with the HR department

- Obtains signatures on documents for executives

- Represents department in meetings with administrative personnel

- Greets external guests and escorts guests to executive meetings in coordination with the reception and workplace services team

- Orders office supplies and equipment for department as needed

- Supports department in shipping and mail distribution

- Participates in special projects that include additional research and preparing presentations





- Leads and organizes departmental projects and other complex assignments

- Provides coverage for reception during absences and vacation

Qualifications

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- High school diploma, secondary education, vocational training or equivalent required

- Minimum of 4–6 years of related experience in an international company required

- Advanced written and verbal communication skills in English and Spanish

- Advanced networking and influencing skills among key stakeholders

- Strong executive presence

- Ability to incorporate cultural values into existing processes

- Advanced sense of confidentiality and discretion

- Proven effectiveness interacting across organization levels

- High autonomy and discretion

- Proficiency with MS tools and Zoom

Additional Information

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws. We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

U.S. Export Controls Disclaimer: In accordance with the U.S. Export Administration Regulations (15 CFR 743.13(b)), certain roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees who are nationals from countries currently on embargo or sanctions status. Information you provide as part of the application may be used to determine whether the company needs to obtain an export license or implement a Technology Control Plan. xqbhyrx Final offers for export‑controlled positions are contingent upon obtaining the requisite license or TCP before the employee’s start date.

Candidate’s Qualifications, Consistent With Applicable Law

Shift: Day

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📌 Administrative Assistant - 12 month temporary contract (Madrid)
🏢 Intuitive
📍 Madrid