ppAt VIVLA, we are redefining bpremium second-home ownership /b through a model that blends real estate, hospitality, and technology. /p /brpWe are building the leading network of high-end vacation homes in Southern Europe and are expanding Vivla Studio (our Architecture Operations team). We are looking for two Interior Design Project Coordinator to join us and report directly to our Design Architect. /p /brpYour mission is to bridge creative design with seamless execution, helping transform exceptional properties into fully operational, design-led homes ready to welcome owners from day one. From design documentation and procurement to logistics, on-site styling and final quality checks, you will play a key role in delivering every VIVLA home across Southern Europe's most sought-after destinations (Ibiza, Baqueira, Sotogrande and Menorca) to the highest standards. /p /brpThis is a fast-paced, hands-on role. Beyond producing technical documentation, you will coordinate procurement, manage inventories and logistics, and support the on-site setup, styling and final preparation of each home before handover, ensuring every property meets VIVLA's premium hospitality standards. /p /brh3KEY RESPONSIBILITIES /h3 /brol /brliConceptual Design Documentation /brul /brliDesign Support: Work alongside the Design Architect to co-create and deploy VIVLA’s design guidelines and style guides. /li /brliTechnical Dossiers: Elaborate comprehensive FFE documentation, specification sheets, mood boards, AutoCAD layouts, and technical dossiers. /li /br /ul /br /li /brliProcurement Inventory Control /brul /brliPurchases Management: End-to-end management of inventory purchases, placing orders, tracking deliveries,



and managing logistics for all FFE and OSE items to ensure everything arrives on-site on schedule. /li /brliCatalog Standardization: Maintain and standardize pre-approved furniture catalogs and material specs. /li /brliBudget Precision: Track purchases and logistics using Google Sheets/Excel to ensure 100% adherence to allocated project CAPEX. /li /brliSupplier Coordination: Coordinate order timelines with top-tier brand partners and local suppliers to avoid project delays. /li /br /ul /br /li /brliProperty Activation Logistics /brul /brliField Execution: Travel to destination properties during setup phases to oversee or physically unpack, assemble, position, and detail every home. /li /brliContractor Alignment: Work closely with project managers and local assembly teams to ensure the physical execution strictly matches original specifications. /li /br /ul /br /li /brliQuality Assurance Zero-Defect Handover /brul /brliStandard Guardian: Conduct rigorous pre-handover inspections to verify aesthetic alignment, durability, and operational readiness. /li /brliZero-Defect Policy: Enforce a strict "Zero-Defect" policy, making sure 100% of functional and design details are signed off before homeowners step through the door. /li /br /ul /br /li /br /ol /brh3HOW WE MEASURE SUCCESS /h3 /brul /brliProject Timelines: 100% on-time execution of interior setups and handovers. /li /brliCAPEX Control: Zero financial deviations across assigned property budgets. /li /brliProduct Quality: Flawless "Zero-Defect" sign-offs prior to property activation. /li /brliOperational Rigor: Fast, structured tracking of inventory and logistics workflows. /li /br /ul /p #J-18808-Ljbffr

📌 Interior Design & Project Coordinator (Madrid)
🏢 VIVLA
📍 Madrid