The Back Office Representative is responsible for efficient day-to-day order management, including receiving customer orders from Customers in Europe, cleansing orders, removing order blocks, processing change requests, liaise with other Supply Chain functions to managing order releases. This role works with business partners in the supply chain and beyond to ensure on-time and complete delivery of goods according market specific requirements. He/She helps to drive customer loyalty and achievement of the company's sales and revenue objectives by delivering exceptional customer service across the designated area.

This role is the connection between Supply Chain structure with our internal and external customer, so it is key to have a proactivity attitude to create the customer loyalty and contribute to the organization’s success

Key AccountabilitiesAdminister day-to-day activities of customer order management, specifically:

Oversee customer orders, including order entry, document creation, stock allocation, order release.

Use root-cause analysis to understand key drivers of order failure in support of continuous improvement.

Identify potential obstacles in the fulfillment process, and work with any stakeholders to take corrective action.

Identify actions of improvement towards efficiency in order entry, minimizing manual workload

Maintain digital platforms to keep fast channels

Liaise with IT to implement the required system improvements

Display a customer-centric attitude and maintain strong customer relationships, specifically:

Understand customer expectations and translate the voice of the customer for internal stakeholders.



First step in the supply chain is order entry and has a direct impact in Front Office activity and Warehouse efficiency.

Identify and implement ways to better meet customer needs and provide superior customer service.

Ensure clean and accurate data management and analysis, specifically:

Integrate customer data from various reporting channels as necessary.

Produce and maintain reports presenting and analyzing key performance indicators.

Support the preparation and review of internal and external scorecards.

Drive continuous improvement in customer fulfillment systems and processes, specifically:

Monitor systems and processes to identify opportunities for continuous improvement.

Develop and present recommended improvements to the EU Back Office Customer Manager in Customer Service

Uphold quality, safety and compliance standards, specifically:

Model adherence to quality, compliance and/or safety requirements.

Complete all quality, safety and compliance training within defined deadlines, and motivate others to do so.

Report any quality, safety or compliance incidents to the appropriate individuals and take immediate corrective action.

Networking/Key relationshipsThis role requires frequent interaction with the members of the Front Office Customer Service teams, including the director,



managers in Customer service. Additionally, this role communicates regularly with IT, Sales and planning to resolve issues and ensure that customer expectations are met.

Minimum Knowledge & Experience required for the position:

This role requires a bachelor’s degree, preferably in supply chain management, logistics, business administration, engineering or a related field.

This role requires two to three years' experience in supply chain, logistics or a related function and at least one year of customer service experience.

Highly recommendable some sort of commercial/selling experience Knowledge of master data and table files a plus Advanced skills with Microsoft Office. Strong ERP (SAP) and CRM experience preferred.

Fluent in local language, desireble fluent english and other languages will be a plus

Skills & Capabilities:The ideal candidate demonstrates the following traits:

Focuses relentlessly on customers

Works well under pressure

Works well in teams

Pays attention to details

The adecuado candidate has the following competencies and skills:

Soft Skills:

Communication skills, including verbal, written and presentation

Interpersonal skills

Analytical and problem-solving skills, including the ability to conduct a root cause analysis

Project management skills, especially the ability to prioritize work

Ability to multitask

For audit, compliance and regulatory purposes, the legal Company name is: WERFEN SA

Hard Skills:

Proficiency in relevant software, such as ERP, CRM, EDI and Microsoft Office

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📌 Back Office Representative (Madrid)
🏢 Werfen
📍 Madrid