Do you have previous experience working as an administrative assistant, HR, back office ? Would you like to start your career in a multicultural environment ?

We are looking for Administrative Assistant with strong organizational and interpersonal skills.

Tasks

Your responsibilities and impact as an Administrative Assistant will be:

- Support project activities including but not limited to: Preparation of project meetings & materials, taking notes

- Support process & desktop procedure documentation as well as training materials

- Support in training & coaching new joiners

- Gather, review, manage information & documents from different stakeholders

- Gather customer information, create and manage change into the customer master databases ensuring alignment between the different systems and accuracy of data

- Gather & document customer invoicing specificities & work closely with the different teams to identify how to automate/produce invoicing according to requirements

- Review revenue & check compliance, create & send invoices

- Receive self-billing information & manage reconciliation

- Identify, assess, categorize and solve invoice errors & disputes in collaboration with the local & collection team

- Provide accurate and timely responses and communication to internal and external customers queries & requests

- Work collaboratively with all stakeholders (Middle Office, local finance & business teams) to deliver excellently





- Generate reporting (Invoices/ Credit notes …) for business needs

- Any other middle office ad-hoc tasks

Requirements

- Skills, qualifications and interests you need to succeed in this role:You have a native level of Dutch, and you speak English fluently

- You are graduated with a Business Administration Degree or equivalent

- You have previous successful experience with working in a shared service center environment, working in Billing, Customer Service, HR or Sales

- You have the habit to collaborate with an international team

- You know how to be proactive and escalate if necessary, to solve issues

- You are quality-oriented, focus on details and problem solver

- You have great communication skills

- You have excellent organization skills and the ability to work under pressure & manage deadlines

Benefits

What's in it for you ?

- Salary based on your level of experience + additional benefits (meal vouchers, life insurance, pension plan, etc.)

- Career opportunities

- International and multicultural environment

- A company with a worldwide reputation

- Start date: ASAP

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📌 Administrative Assistant (Dutch Speaker) (Barcelona)
🏢 Importante empresa del sector
📍 Barcelona