Boundless Life is redefining the way families live, work, and learn by offering a unique nomadic lifestyle that blends professional commitments with enriching personal growth. We provide family-friendly accommodations, an innovative education system that travels with you, and vibrant communities for families who share a passion for exploration. Our mission is to create immersive "live abroad" experiences that foster connections, growth, and lifelong learning.

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The Role

As an Operations & Administrative Assistant, you will play a key role in ensuring smooth operations across all teams on-site, with a primary focus on administration-related tasks. You will support both the Education and Hospitality crews while working closely with the General Manager (GM) and Education Center Director (ECD) to manage finance-related processes, hiring administration, contracts, budgeting, logistics, and operational planning. This is a part-time position, 2.5 days per week, 8 hours per day. Depending on performance and evolving business needs, there is a possibility to convert to full-time.

What You’ll Do
Finance & Administration

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- Upload invoices to the finance system and track payments.

- Book invoices and landlord receipts into Payhawk.

- Maintain a finance tracker for budgeting and planning.

- Calculate monthly charges for team members staying in Boundless Homes.

- Process team invoicing for rent and bills monthly.

- Track invoices, budgeting, and financial planning for events, teaching resources, and purchases.

- Coordinate with the accounting office and local authorities for hiring administration.

- Prepare and maintain monthly/annual documentation for labor authorities.

- Update and maintain accurate property information across various internal property records.

Contracts & Documentation

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- Coordinate and mediate contract drafting and signing for vendors, landlords, and team members.

- Update files related to property descriptions, lease terms, and rental agreements with guidance.

- Support the administrative side of real estate expansion.

- Assist in drafting agreements with service providers and third parties.

Onboarding & Team Support

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- Handle all administrative communication for new team members, including housing arrangements, arrivals, and general support.

- Prepare and organize files and presentation decks for pre-arrival webinars, operational tasks, new cohorts, and community events to ensure a seamless onboarding experience for new team members and families.

Logistics & Procurement

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- Order and track cleaning supplies, classroom materials, and operational resources.

- Oversee equipment upkeep and supply inventory management.

- Manage the procurement and distribution of swag for new students.

- Provide administrative planning and logistics support for extracurricular activities, field trips, and other community events.

- Budget, arrange transportation, and coordinate teams for event execution.

General Support

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- Support cohort turnover weeks, helping teams prepare for guest arrivals and departures.

- Provide coverage during team member vacations, absences, or leaves.

- Participate in key events, such as welcome ceremony, to provide support where needed.

- Assist team members to curate experiences, services and other offerings.

- Be available to occasionally support or attend team gatherings, location events,



or key activities that may take place outside of standard working hours.

- Monitor community channels and support team members to respond to questions and requests on time.

- Provide support with any other administrative tasks as requested.

Success Metrics

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- High NPS scores.

- Efficient and timely processing of invoices, contracts, and administrative tasks.

- Well-organized logistics for events, onboarding, and procurement.

- High satisfaction from team members and leadership regarding administrative support.

About You

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- Excellent communication skills in English and Spanish.

- Must be based in Estepona.

- Experience in administration, finance support, or operations in fast-growth startups.

- Highly organized and can manage multiple priorities at once.

- Adaptability, flexibility and resilience to thrive in ambiguous environments.

- Experience with finance systems, budgeting, and invoice tracking.

- Comfortable working in a fast-paced, multicultural environment.

- Can-do attitude, contributing to the success of the team.

- Strong communication and coordination skills.

- Problem-solver able to work independently while collaborating with different teams.

- Experience in hospitality, education, or real estate administration.

Why Join Us

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- The world is your oyster – immerse yourself in inspiring destinations while you work.

- Meaningful impact – create environments where children and families thrive together.

- Experience curation – design authentic cultural moments that become lifelong memories.

- Community building – foster deep bonds between general families and enable childhood friendships across borders.

- Work-life integration – structured schedules with time to explore and recharge.

- Family benefits – enjoy discounted tuition for your children at our Boundless Schools. xhfqzwm Take a look at our policies and benefits.

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📌 Operations & Administrative Assistant (Part Time) (Málaga)
🏢 Financial Edge
📍 Málaga