This position will work closely with Interior Designers and Senior FF&E; Procurement Manager to maintain FF&E; budgets, project procurement, supply chain, logistics and project installations.
We are seeking a highly organized and experienced FF&E; Supply Chain Project Manager to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality projects. This role is responsible for managing production follow-up, factory coordination, inbound logistics from multiple regions (Africa, Latam and Europe), storage operations, and final-mile delivery.
The adecuado candidate has strong project management skills, experience in complex supply-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners.
At a glace:
Mid-Senior role overseeing end-to-end FF&E; supply chain for luxury hospitality projects
Responsible for factory supervision, quality control, and production sign-off
Manages storage operations in Preá and all inbound logistics
Coordinates last-mile delivery into different kind of destinations
Oversees inventory accuracy, documentation, dispatch & receiving
Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling
Works closely with Construction for delivery timelines, site readiness, and installation planning
Supervises Utopia-hired installers to ensure deadlines, quality standards, and contractual commitments
Must be highly organized, proactive, and experienced in complex or remote logistics environments
Responsibilities
Production Oversight & Quality Control
Supervise FF&E; production at each factory (Africa, Latam & Europe)




Conduct detailed quality checks and approve inventory before packing and sign-off
Ensure all items meet Utopia's standards for quality, specifications, and finishes
Inbound Logistics & Storage Management
Monitor and confirm the arrival of goods at the storage facility
Arrange and oversee loading/unloading operations at all locations
Hire necessary local equipment or machinery as required
Maintain a full, accurate, and continuously updated inventory of all items
Documentation & Compliance
Handle all dispatch, receiving, and transport paperwork
Ensure complete documentation for internal controls and auditing
Delivery Coordination & Final-Mile Logistics
Oversee delivery schedules from factories to locations, ensuring timely arrivalsPlan and manage logistics —including batch deliveries due to access restrictions (large trucks cannot cross dunes)
Hire and coordinate appropriate 4x4 or off-road trucks capable of operating in sandy conditions
Supervise all loading/unloading operations for the transfers
On-Site Coordination & Installation Support
Coordinate delivery timelines and equipment needs with the Construction team
Organize and supervise unpacking activities
Oversee Utopia-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards
Requirements
Professional Experience




5+ years of experience in FF&E; logistics, supply chain management, project management, or procurement—preferably in hospitality or high-end residential projects
Proven experience supervising factory production, performing quality checks, and managing sign-off processes
Demonstrated ability to coordinate international and domestic logistics (Africa + Europe preferred)
Experience managing storage facilities, inventory systems, and warehouse operations
Solid track record overseeing loading/unloading operations, equipment rental, and transport coordination
Hands-on experience with remote or difficult-access job sites (desert, beach, island, jungle environments are a strong plus)
Experience coordinating with construction teams, installers, and multiple vendors simultaneously
Prior responsibility for delivery scheduling, documentation, and compliance
Experience supervising installation teams is highly desirable
English a must - any other language a plus
Technical Skills
Strong knowledge of FF&E; manufacturing processes, materials, finishes, and quality standards
Proficiency in inventory management tools, tracking systems, and documentation workflows
Understanding of logistics planning, especially final-mile or off-road delivery constraints
Familiarity with transport regulations, customs basics, and dispatch/receiving procedures
Strong reporting and documentation skills (photos, checklists, receiving logs, QC reports)
Ability to read technical documents (spec sheets, shop drawings, BOQs)
Benefits
Salary and benefits are competitive and based on candidate experience.
#J-18808-Ljbffr

📌 Ff&E Supply Chain Manager (Madrid)
🏢 Utopia Design
📍 Madrid