This position will work closely with Interior Designers and Senior FF&E; Procurement Manager to maintain FF&E; budgets, project procurement, supply chain, logistics and project installations.

We are seeking a highly organized and experienced FF&E; Supply Chain Project Manager to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality projects. This role is responsible for managing production follow-up, factory coordination, inbound logistics from multiple regions (Africa, Latam and Europe), storage operations, and final-mile delivery.

The adecuado candidate has strong project management skills, experience in complex supply-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners.

At a glace:

- Mid-Senior role overseeing end-to-end FF&E; supply chain for luxury hospitality projects
- Responsible for factory supervision, quality control, and production sign-off
- Manages storage operations in Preá and all inbound logistics
- Coordinates last-mile delivery into different kind of destinations
- Oversees inventory accuracy, documentation, dispatch & receiving
- Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling
- Works closely with Construction for delivery timelines, site readiness, and installation planning
- Supervises Utopia-hired installers to ensure deadlines, quality standards, and contractual commitments
- Must be highly organized, proactive, and experienced in complex or remote logistics environments

Responsibilities

Production Oversight & Quality Control

- Supervise FF&E; production at each factory (Africa, Latam & Europe)




- Conduct detailed quality checks and approve inventory before packing and sign-off
- Ensure all items meet Utopia's standards for quality, specifications, and finishes

Inbound Logistics & Storage Management

- Monitor and confirm the arrival of goods at the storage facility
- Arrange and oversee loading/unloading operations at all locations
- Hire necessary local equipment or machinery as required
- Maintain a full, accurate, and continuously updated inventory of all items

Documentation & Compliance

- Handle all dispatch, receiving, and transport paperwork
- Ensure complete documentation for internal controls and auditing

Delivery Coordination & Final-Mile Logistics

- Oversee delivery schedules from factories to locations, ensuring timely arrivalsPlan and manage logistics —including batch deliveries due to access restrictions (large trucks cannot cross dunes)
- Hire and coordinate appropriate 4x4 or off-road trucks capable of operating in sandy conditions
- Supervise all loading/unloading operations for the transfers

On-Site Coordination & Installation Support

- Coordinate delivery timelines and equipment needs with the Construction team
- Organize and supervise unpacking activities
- Oversee Utopia-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards

Requirements

- Professional Experience




- 5+ years of experience in FF&E; logistics, supply chain management, project management, or procurement—preferably in hospitality or high-end residential projects
- Proven experience supervising factory production, performing quality checks, and managing sign-off processes
- Demonstrated ability to coordinate international and domestic logistics (Africa + Europe preferred)
- Experience managing storage facilities, inventory systems, and warehouse operations
- Solid track record overseeing loading/unloading operations, equipment rental, and transport coordination
- Hands-on experience with remote or difficult-access job sites (desert, beach, island, jungle environments are a strong plus)
- Experience coordinating with construction teams, installers, and multiple vendors simultaneously
- Prior responsibility for delivery scheduling, documentation, and compliance
- Experience supervising installation teams is highly desirable
- English a must - any other language a plus

Technical Skills

- Strong knowledge of FF&E; manufacturing processes, materials, finishes, and quality standards
- Proficiency in inventory management tools, tracking systems, and documentation workflows
- Understanding of logistics planning, especially final-mile or off-road delivery constraints
- Familiarity with transport regulations, customs basics, and dispatch/receiving procedures
- Strong reporting and documentation skills (photos, checklists, receiving logs, QC reports)
- Ability to read technical documents (spec sheets, shop drawings, BOQs)

Benefits

Salary and benefits are competitive and based on candidate experience.

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📌 FF&E Supply chain Manager (España)
🏢 Utopia Design
📍 España