Location

Seville, Spain; Madrid, Spain; Bilbao, Spain

Mission

Supervise and coordinate the expediting and document control team activities, ensuring execution is aligned with project objectives, proactively identifying and mitigating critical deviations, and fostering cross-functional collaboration to achieve timely deliveries and documentation in accordance with contractual requirements.

Responsibilities

- Expediting Management
- Lead the organization and execution of supplier Kick-Off Meetings.
- Monitor contractual milestones, ensuring the team effectively follows up on manufacturing progress, planning, quality, and deliveries.
- Coordinate the early identification of deviations and ensure timely communication of schedule risks to Project Teams.
- Identify and communicate contractual delays through delay notifications and coordination of recovery plans.
- Issue and follow up on delay notifications and recovery plans, ensuring their implementation and effectiveness.
- Ensure coordination between expediting, logistics, and finance teams to support proper delivery management and invoicing processes.
- Review and approve periodic expediting reports (expediting status, deliveries, cash flow), providing strategic insight to project stakeholders.
- Document Control Management
- Ensure that Document Controllers properly configure document management platforms (e.g., Aconex) according to project requirements.




- Validate document deliverable structures and coding in accordance with established procedures.
- Supervise document version control, access permissions, and workflow management, including transmittal issuance and document distribution to key stakeholders.
- Ensure periodic monitoring of document status, supporting the resolution of critical bottlenecks and delays.
- Promote continuous improvement of document control processes and provide training and support to new team members or project participants when required.

Job Requirements

- University Degree.
- 4–5 years of previous experience in a similar role.
- Advanced English level (B2–C1).
- Experience working with document management systems, preferably Aconex.
- Previous experience in similar functions within renewable energy projects.
- Strong organizational skills, attention to detail, and ability to manage multiple stakeholders in a project environment.

What We Offer

- Career opportunities and professional development in a growing multinational company with a highly qualified team.
- Permanent contract.
- Versátil compensation.
- Full working day.
- Smart working 2 days a week.

Zelestra celebrates the diversity of thought and experience that comes from a variety of backgrounds including, but not limited to, gender, age, ethnicity...

JR3201

Let's co-build a carbon-free tomorrow!

Visit us at zelestra.energy

#J-18808-Ljbffr

📌 Procurement Expeditor Coordinator (Bilbao)
🏢 Zelestra
📍 Bilbao