Position Summary

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Based in our Madrid office, the Recruiting Associate will provide administrative support to the Iberia Recruiting Team. The Recruiting Associate will assist in the management and execution of the centralized recruiting initiatives for Iberia by orchestrating logistics and coordinating interviews. As a member of the team, you will be the "face" of Bain & Company to many of our new hires, whose primary initial interactions will be with the Recruiting Coordinator. A strong customer mindset and attention to detail are critical to its success.

Key Responsibilities And Duties

Maintenance of Bain Recruiting system (Avature)

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- Create, update and audit event details regularly to ensure Avature serves as the "system of record" for recruiting events at Bain.

- Track changes to Avature records and process changes when appropriate; ensure all appropriate parties are notified (e.g., different members of the Recruiting Team).

- Liaise with the rest of the team to ensure data changes are entered properly.

- Flag and elevate any issues to supervisor or colleagues, ensuring the integrity of data within our systems.

Facilitate interviews and other 1‑on‑1 recruiting initiatives

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- Support the in‑office/Zoom interview process, acting as point‑of‑contact for all candidates and interviewers, scheduling interview times, generating interviewee/interviewer memos, sending confirmation emails, and assisting with travel reservations/logistics as needed.

- Use Avature (Bain recruiting system) to support the process.

- Assist with candidate registration, managing candidate questions, and conflicts.

- Work closely with the Sr. Specialist and Sr.



Manager to standardize processes and implement support across channels.

Event Planning and Execution & other Logistics

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- Support team in planning and ensuring execution of all logistics; attend events.

- Assist in commitments process for recruiting events, helping recruiters as needed.

- Assist with offer and closing process for offerees, including offer letters and paperwork, coordinating closing activities, recruit gifts and expense reimbursements.

- Perform other administrative duties as requested or as responsibilities dictate.

Qualifications

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- Bachelor or Master’s degree (preferably with a specialization in human resource management/ talent acquisition).

- 1–2 years of experience within the talent acquisition team.

- Outstanding written and verbal communication skills in both Spanish and English.

- Portuguese is a plus.

- Experience working with an applicant tracking or candidate management system; Avature systems experience preferred.

- Computer literacy – comprehensive knowledge of Microsoft Office (Outlook, Excel, PowerPoint, Word).

Personal Attributes

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- Excellent interpersonal and communication skills; friendly, professional, and discreet. Ability to represent Bain to prospective candidates and interact with senior management at Bain.

- Proactive, confident, motivated, and enthusiastic – genuinely interested in Recruiting.

- Self‑starter with strong organization and problem‑solving skills with meticulous attention to detail – ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously.

- Ability to quickly build trust‑based relationships with candidates and internal stakeholders. xcskxlj

- Prepared to take increasing levels of responsibility and show initiative.

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📌 Coordinator, Recruiting (Madrid)
🏢 Tech Economy
📍 Madrid