ph3About Liferay /h3 pLiferay is a uniquely profitable B2B enterprise software company with 1,000+ employees all across Europe, the Americas, the Middle East, Asia, and Africa. As a renowned provider of enterprise open source technologies, we have been recognized by Gartner for empowering businesses worldwide to solve complex digital challenges. Liferay’s all-in-one platform unites Liferay DXP with our cloud platform capabilities, built‑in analytics, and commerce functionality, reducing time to market and accelerating innovation. Our customer roster includes global companies such as Airbus, US Bank, Honda, and Desjardins. /p h3About You and this Role /h3 pThis role is based in our Madrid office, ensuring smooth day‑to‑day operations and a world‑class working environment for our Spain team. You will be responsible for a broad range of administrative, logistical, and facilities support tasks, enabling all departments to function effectively. While your main focus will be the day‑to‑day operations of the office, you will also be part of a global People Environment Team, contributing to shared projects to help achieve the department's Objectives and Key Results (OKRs). If you are highly organized, proactive, and thrive on making complex tasks simple, this role is for you. This position is an Individual Contributor (IC) role and performs work under direct supervision. /p h3Key Objectives /h3 ul liSupport Onboarding and Offboarding: Administer the logistical process for new and departing employees, including organizing with the IT department, sending hardware and other work materials, and maintaining accurate handover and return logs.



/li liFoster a Positive Office Culture and Environment: Coordinate and manage all aspects of internal site events and meetings (e.g., social gatherings, local meetings), ensuring a welcoming and engaging experience for all employees. /li liEnsure Workplace Safety and Compliance: Manage and maintain local health and safety relationships, coordinating compliance efforts, required training (e.g., fire protection, first aid), and reporting operational incidents to relevant internal/external parties. /li liContribute to projects and initiatives within the global Environment team to help the department achieve its Objectives and Key Results (OKRs). /li liManage Office and Travel Logistics: Execute essential office administrative functions, including making necessary purchases based on requests, managing general office upkeep, lease and sublease agreements relationships, and coordinating all business travel arrangements (flights, train tickets, hotels). /li liHandle Financial and HR Administration: Manage tasks such as the review of travel costs, processing orders for equipment (laptops, phones/SIM cards), receiving post and distributing it to relevant teams, and collecting new employee signatures for company property handover and payroll entries.



/li /ul h3Required Qualifications /h3 ul liPossesses basic knowledge of office administration, facilities management, and travel/relocation management. /li liExperience in managing external vendors, purchasing, and coordinating logistics (e.g., shipping/receiving). /li liDemonstrated ability to handle basic issues and problems and refer more complex issues to higher‑level staff. /li liStrong organizational skills and meticulous attention to detail, with proficiency in standard office software (G Suite / Microsoft Office). /li liFluent in Spanish and English, both written and verbal, to effectively support the local team and communicate with global departments — minimum C1 level. /li liThis is a fully on‑site position, Monday to Friday, from 9:30 am to 2:30 pm. /li /ul h3Preferred Qualifications /h3 ul liPrior experience with systems like Jira for managing Environment and travel related requests (e.g., ordering laptops) and HR systems for managing employee documents. /li liExperience working in a integral technology‑focused company environment. /li /ul h3Equal Opportunities Employer - Statement /h3 pLiferay is committed to the equal treatment of all candidates, customers and employees and to fostering a culture of dignity at work. Our operating procedure provides for equal opportunities in recruitment and employment with the aim to eliminate discrimination against any job applicant or employee on the basis of race, age, sexual orientation, gender, religion or beliefs, marital or civil partnerships status, family or dependency status, disability, pregnancy and maternity or membership of a traveling community. /p /p #J-18808-Ljbffr

📌 Office Assistant - Part-Time (España)
🏢 Liferay
📍 España