Workplace experience & coordination

- Support the setup and daily coordination of the new Barcelona office.

- Ensure a professional, welcoming, and brand-aligned workplace environment.

- Coordinate meeting rooms, catering, supplies, equipment, access pins, and visitors.

- Liaise with internal teams and partners to resolve operational requests.

Events & employee experience

- Coordinate team buildings, company meetings, trainings, workshops, celebrations, and engagement initiatives.

- Manage the full event cycle: planning, invitations, suppliers, logistics, execution, and follow-up.

- Support congresses, trade fairs, customer meetings, and brand activations.

- Ensure events are delivered on time, within budget, and aligned with company standards.

Travel & logistics

- Coordinate travel arrangements for employees and stakeholders when required.

- Manage flight bookings, hotel reservations, car rentals, transfers, and related logistics.

- Prepare itineraries, confirmations, travel documentation, and last-minute changes.

Specific responsibilities

- Support the creation and launch of the new Barcelona office.

- Help define local workplace routines, supplier processes,



and employee experience standards and onboarding preparation.

- Occasional travel for event coordination and alignment with local or international teams.

Requirements

- Fluent Spanish and strong English language skills.

- Currently residing in Barcelona.

- Long-term local residency, not a temporary stay.

- 3+ years in workplace coordination, events, executive support, hospitality, or employee experience.

- Experience organizing internal and external events, including team buildings, congresses, fairs, or corporate activations.

- Experience coordinating travel arrangements, including flights, hotels, transfers, and car rentals.

- Experience in a multinational, healthcare, aesthetics, pharma, beauty, premium, or service-oriented environment.

- Proactive, solution-oriented, and team focused.

- Strong ownership and accountability.

- Calm under pressure; excellent problem-solving abilities.

- Strong administrative and organizational skills with high attention to detail.

- Solid understanding of event logistics and supplier coordination.

📌 Office Manager (España)
🏢 ZO Skin Health EMEA
📍 España