pOur client, a leading investment firm, is looking for a Bilingual (English speaking) Office Manager and Executive Assistant to support their office in Madrid. /ppbr/ppThe responsibilities for this role include: /ppOffice Management (85%): /pulliOversee daily office operations to ensure office upkeep and a smooth and efficient workplace /liliManage service providers build trusted relationships (e.g. cleaning, outsourced administration firm (gestoríia), stationery, building services), including invoices and payments /liliCoordinate office maintenance, facilities and supplies according to budget /liliOversee IT coordination (hardware/software setup, troubleshooting, onboarding) /liliMaintain document management systems, including archiving and database administration /liliOccupational Health Safety: Ensure office is compliant with EU and Spanish regulation /liliWhen needed, help welcoming visitors and representing the firm professionally /li /ulpExecutive Assistance (15%): /pulliManage diaries with frequently changing requirements (integral time zones). Anticipate and manage schedule conflicts, rescheduling calendars according to strategic priorities /liliPrepare documentation and correspondence (reports, decks, NDAs) in appropriate formats and using suitable language /liliCredit card reconciliation and management of team expenses /liliHandle sensitive information with absolute discretion /liliManage one-off initiatives and ad-hoc projects as required /li /ulpbr/ppbr/ppThe chosen candidate will be bilingual in Spanish and English and ideally hold a University degree.



5+ years proven experience in an Office Management or Executive Assistant role (ideally in financial services or strategic consulting) required. Strong knowledge of Tech and applications (Microsoft 365, Zoom, Slack, Teams and AI platforms) essential for this position. /ppbr/ppGiven that this is a newly created role, the successful candidate will demonstrate strong ownership, sound judgement and a proactive, solutions oriented approach. This position requires flexibility, resilience and the ability to manage operational responsibilities for this smaller, but hardworking team. /ppbr/ppLocation - Madrid, Barrio Salamanca /ppSalary - €40,000-€45,000 Depending on experience /ppTimetable - Monday - Thursday. Friday /ppHybrid schedule, 1 day WFH possible /ppContract - Permanent /ppIncorporation - Immediate /ppbr/ppCandidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align. /ppbr/ppVSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law. /ppbr/ppThis job description is protected under intellectual property law and may not be reproduced,



distributed or used externally without prior written consent. /ppVictoria Selection Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion. /ppAll information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection Search and the end client. /ppBy submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date. /ppVictoria Selection Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión. /ppToda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection Search como por el cliente final. /ppAl enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada. /p

📌 Bilingual Office Manager and Executive Assistant (Madrid)
🏢 Talent
📍 Madrid