Workplace Experience & Coordination

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- Support the setup and daily coordination of the new Barcelona office.

- Ensure a professional, welcoming, and brand-aligned workplace environment.

- Coordinate meeting rooms, catering, supplies, equipment, access pins, and visitors.

- Liaise with internal teams and partners to resolve operational requests.

Events & Employee Experience

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- Coordinate team buildings, company meetings, trainings, workshops, celebrations, and engagement initiatives.

- Manage the full event cycle: planning, invitations, suppliers, logistics, execution, and follow-up.

- Support congresses, trade fairs, customer meetings, and brand activations.

- Ensure events are delivered on time, within budget, and aligned with company standards.

Travel & logistics

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- Coordinate travel arrangements for employees and stakeholders when required.

- Manage flight bookings, hotel reservations, car rentals, transfers, and related logistics.

- Prepare itineraries, confirmations, travel documentation, and last-minute changes.

Specific Responsibilities

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- Support the creation and launch of the new Barcelona office.





- Help define local workplace routines, supplier processes, and employee experience standards and onboarding preparation.

- Occasional travel for event coordination and alignment with local or international teams.

Requirements

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- Fluent Spanish and strong English language skills.

- Currently residing in Barcelona.

- Long-term local residency, not a temporary stay.

- 3+ years in workplace coordination, events, executive support, hospitality, or employee experience.

- Experience organizing internal and external events, including team buildings, congresses, fairs, or corporate activations.

- Experience coordinating travel arrangements, including flights, hotels, transfers, and car rentals.

- Experience in a multinational, healthcare, aesthetics, pharma, beauty, premium, or service-oriented environment.

- Proactive, solution-oriented, and team focused.

- Strong ownership and accountability.

- Calm under pressure; excellent problem-solving abilities.

- Strong administrative and organizational skills with high attention to detail. xcskxlj

- Solid understanding of event logistics and supplier coordination.

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📌 Office Manager (Barcelona)
🏢 ZO Skin Health
📍 Barcelona