Our Client, an international e-commerce company with a strong presence in the USA, is looking for a proactive and versátil Executive Assistant to support the CEO with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.

Key responsibilities:

1. Routine and task management:
- Anticipate the CEO's needs by identifying and resolving issues before they arise.
- Handle personal appointments, errands, and time-sensitive administrative matters, minimizing distractions for the CEO.

2. Email, calendar, and communication management:
- Manage and prioritize the CEO's emails, handling routine correspondence independently when possible.
- Oversee calendar scheduling, coordinating and preparing for meetings, and ensuring timely follow-ups.




- Provide proactive daily check-ins and regular updates via Slack/WhatsApp to keep the CEO informed and address potential issues.

3. Travel and personal arrangements:
- Book and manage all travel arrangements, including flights, accommodations, and itineraries for travels.
- Organize and prepare for personal and business-related events, ensuring seamless execution.
- Manage personal and family appointments and bills.

4. Administrative support and team coordination:
- Act as the primary point of contact for all administrative staff, ensuring a well-organized and efficient work environment.
- Communicate with appropriate team members, monitor progress on tasks, and resolve minor issues to keep day-to-day operations running smoothly.
- Manage ad-hoc business and personal administrative tasks, such as filing, document preparation, and procurement.

5. Project assistance:
- Support on small business-related projects, including organizing materials, scheduling meetings, and managing timelines.
- Conduct basic res

📌 Executive Assistant (Valencia)
🏢 ScaleJet
📍 Valencia