Facility Coordinator 100% (NL, FR, EN)

Location: Brussels

Contract: Fixed-term contract (with the possibility of a permanent contract)

Working hours: Full-time (38 hours/week)

Experience: Minimum 2 years

Languages: Dutch, French and English – Fluent (mandatory)

About Ask Nestor

At Ask Nestor, we create happy buildings.

We are a hospitality and building services company operating throughout Brussels , Flanders and Wallonia, specialising in reception services, workplace hospitality and building services.

Our mission is simple: to create exceptional experiences for tenants by delivering outstanding service, operational excellence, and meticulous attention to detail.

Joining Ask Nestor means becoming part of a dynamic and fast-growing company where people, professionalism, innovation, and service quality are at the heart of everything we do.

Your Mission

We are looking for a full-time Facility Coordinator to be come the operational heart of Ask Nestors facility services department.

As Facility Coordinator, you will be responsible for the daily management of our clients facility services, working closely with suppliers, internal stakeholders, and Facility Managers to deliver an outstanding tenant experience.

Are you passionate about creating exceptional workplaces? Do you enjoy coordinating people, suppliers, services, and processes to ensure seamless building operations? Join Ask Nestor.

Why Join Ask Nestor?

At Ask Nestor, we believe that an exceptional workplace starts with exceptional services.

Every member of our facility team represents our company in prestigious office buildings and contributes directly to creating an outstanding workplace experience.





We are looking for someone who is reliable, proactive, organised, and service-oriented, and who wants to build a long-term career within a growing company.

If you enjoy working in an international environment where no two days are the same, we would love to meet you.

Your responsibilities

Facility Operations

- Coordinate the daily delivery of facility management services.
- Ensure all workplace services operate efficiently and meet agreed service levels.
- Monitor maintenance activities and follow up on service requests.
- Identify opportunities for process improvements and implement solutions.
- Contribute to employee engagement and workplace well-being initiatives.

Supplier Management

- Act as the main point of contact for external service providers.
- Build and maintain strong supplier relationships.
- Support contract administration and performance monitoring.
- Review invoices and ensure accurate financial follow-up.
- Administration & Workplace Coordination
- Manage purchase orders, reports, and facility documentation.
- Coordinate office furniture, supplies, and operational equipment.
- Manage access badges, keys, and IT service coordination.
- Develop and continuously improve facility procedures and standards.

Health, Safety & Compliance

- Support Health, Safety & Environment (HSE)



initiatives.
- Ensure compliance with company safety policies.
- Participate in emergency preparedness and business continuity planning.
- Work closely with the Facility Manager to continuously improve the workplace experience.

Your Profile

A Bachelor’s degree in Facility Management or a related field is preferred, or alternatively, two to five years of relevant experience in Facility Coordination. Alternatively, an ongoing evening study programme in a related field will be considered.

- Highly organised, proactive, and solution-oriented.
- Comfortable working independently while collaborating with multiple stakeholders.
- Analytical and capable of identifying root causes to solve operational challenges.
- Experienced with Microsoft Office and facility management software.
- Dutch, English, French.

What We Offer

- A permanent full-time position within a fast-growing and innovative company.
- The opportunity to work in a prestigious multinational environment.
- A high level of autonomy and responsibility.
- A modern and dynamic workplace where no two days are the same.
- Opportunities for professional development and career growth.
- A collaborative culture that values initiative, innovation, and customer excellence.

The opportunity to make a real impact on the workplace experience of thousands of building users every day.

Ready to Join Ask Nestor?

If you are passionate about facilities, hospitality, and operational excellence and you enjoy creating exceptional workplace experiences, we would love to hear from you.

Apply today and become part of the Ask Nestor team.

📌 Facility coordinator 100% (nl, fr, en) (España)
🏢 Ask Nestor
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