We are currently partnering with a leading international company based in Madrid (La Moraleja area) to recruit an HR Administration & Payroll Manager .

About the Role:

We are looking for an experienced HR Administration & Payroll Manager to lead payroll and HR administration activities for Spain while collaborating closely with international stakeholders across the organization.

This is a key leadership position, combining operational excellence with people management responsibilities. You will oversee payroll and HR administration processes, manage a small team, contribute to HR transformation initiatives, and ensure a high-quality employee experience across the organization.

The role requires a hands‑on leader who enjoys working in an international environment and driving continuous improvement through process optimization, digitalization, and collaboration.

Key Responsibilities:

- Lead, mentor, and develop the HR Administration and Payroll team, fostering a collaborative and high-performance culture.
- Oversee and coordinate the monthly payroll process for Spain, ensuring accuracy, compliance, and timely delivery.
- Manage the full employee lifecycle, including onboarding, contractual changes, benefits administration, leave management, and offboarding.
- Ensure HR policies, procedures, and administrative processes comply with Spanish labor legislation and internal standards.
- Act as a trusted partner for employees, managers, and senior stakeholders on payroll and HR administration matters.
- Manage and optimize employee benefits programs, including private healthcare, meal vouchers, life insurance, and flexible compensation schemes.
- Oversee HR reporting, people metrics, and workforce analytics to support business decision‑making.
- Maintain accurate employee records and HR data across HRIS platforms.
- Collaborate with international HR teams, including Portugal and regional stakeholders, ensuring alignment of processes and best practices.




- Lead HR administration and payroll‑related projects, including process improvement, automation, digital transformation, and HRIS implementations.
- Work closely with external providers and labor‑related partners to ensure efficient service delivery.
- Support organizational changes, salary review cycles, and annual compensation processes.

What We Are Looking For:

- Bachelor's degree in Human Resources, Labor Relations, Business Administration, or a related field.
- Solid experience (10+ years) in HR administration, payroll management, and people operations within an international environment.
- Previous experience managing and developing teams.
- Proven experience working with ADP Payroll.
- Strong knowledge of Spanish labor legislation and payroll processes.
- Professional level of English.
- Experience working with HRIS platforms and employee data management.
- Strong leadership, communication, and stakeholder management skills.
- Analytical mindset with experience in HR reporting and KPI management.
- Results‑oriented, proactive, and able to manage multiple priorities in a fast‑paced environment.
- Passion for continuous improvement, digitalization, and process optimization.

Nice to Have

- Experience with Workday.
- Payroll and HR administration experience in Portugal.
- Experience leading HRIS implementations, integrations, or transformation projects.
- Exposure to compensation and benefits programs.

What We Offer:

- Competitive annual gross salary ranging from 40.000€ to 55.000€ depending on experience and qualifications.
- Temporary contract with the possibility of becoming permanent.
- Hybrid working model: 2 days in the office and 3 days working remotely.
- Intensive working schedule during July and August.
- Private health insurance.
- Life insurance.
- 100% salary complement during sick leave.
- Versátil compensation program.
- Employee discounts on company products.
- On‑site parking.

#J-18808-Ljbffr

📌 HR Administration & Payroll Manager (Madrid)
🏢 Claire Joster
📍 Madrid