Job Summary

We’re looking for an enthusiastic office-based HR Assistant to support our international HR and Talent Acquisition team with daily operations and HR projects across EMEA, focused on Spain.

Responsibilities

- Provide administrative support in recruitment and onboarding processes, scheduling, document creation, and onboarding preparations.
- Act as first point of contact for candidates, shaping the candidate experience by arranging interviews and responding to inquiries.
- Maintain and update HR systems for employee information and time management, ensuring accuracy and timeliness.
- Manage employee files, handling contract amendments and record updates for current and former employees.
- Create essential HR documents such as employment contracts, certificates, and reports, maintaining confidentiality.
- Handle sensitive employee information with care and ensure compliance with data protection regulations.
- Collaborate with internal departments on HR-related needs to support smooth interdepartmental operations.
- Schedule and monitor health and safety appointments for employees, ensuring compliance with occupational health requirements.




- Assist with HR projects and marketing initiatives under guidance of HR Managers and HR Business Partners, contributing to employee engagement and HR branding efforts.
- Manage communication with external bodies such as health insurance providers, social security offices, tax authorities, and immigration offices as needed.

Qualifications

- Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent.
- Prior experience in a similar recruitment/HR administrative role.
- Proficiency in Microsoft Word, Outlook, and Excel.
- Strong attention to detail and organizational skills.
- Excellent communication skills and a customer‑focused approach.
- Ability to handle sensitive information with confidentiality and professionalism.
- Fluency in Spanish and English at a C1 level; French is a plus.

Benefits

- Versátil work environment.
- Competitive compensation and benefits package.
- Competitive PTO packages.
- Structured career paths with opportunities for professional growth.
- Company-sponsored employee appreciation events.
- Employee health and wellness initiatives.

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📌 HR Assistant at Medpace (Madrid)
🏢 Medpace
📍 Madrid