Responsibilities

- Prepare meeting agendas and supporting materials
- Provide on‑site or virtual support during meetings when required
- Take notes and track action points upon request
- Follow up on straightforward action items to ensure completion
- Coordinate domestic and international travel arrangements (flights, accommodation, transport)
- Prepare travel itineraries and necessary documentation
- Adjust logistics in response to schedule changes
- Provide structured day‑to‑day administrative support to the executive
- Handle sensitive information with a high level of confidentiality
- Support ad hoc administrative and coordination tasks as needed
- Manage and maintain the executive’s calendar, including scheduling and coordination of meetings
- Resolve scheduling conflicts and ensure optimal time allocation




- Support the organization of executive meetings (logistics, invitations, materials)
- Block time for priority activities and focus sessions
- Monitor, organize, and prioritize incoming communications
- Draft simple responses and redirect messages to relevant stakeholders
- Highlight urgent or important matters to the executive

Qualifications

- Bachelor’s degree or above
- 3‑7 years of experience as an Executive Secretary, preferably supporting senior leaders in a sales environment
- Knowledge of and professional experience in the IoT, telecommunications or electronics industry and sales
- Fluent in English (both written and spoken)

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📌 EMEA Executive Secretary - Barcelona, Cataluña, Spain
🏢 Quectel
📍 Barcelona