At Drumelia, everything that happens in sales, marketing, and client service depends on strong organisation behind the scenes. In a fast‑moving luxury real estate environment, precision, structure, and coordination are what allow the team to perform at the highest level. We are looking for an Admin Coordinator who thrives in a dynamic, high‑standards environment and wants to build a career in operations, coordination, and business support within a leading luxury real estate agency on the Costa del Sol. This role is idóneo for someone who may have an interest in real estate but is more motivated by organisation, structure, systems, and process than a sales career. You will play a central role in ensuring that everything runs smoothly across the business, supporting multiple teams and acting as a key point of coordination.THE ROLEYou will work closely with our Sales team, Sales Manager, Marketing team, and wider operations staff to ensure that all processes, documentation, and coordination tasks are executed accurately and on time. You will gain deep exposure to how a high‑performing luxury real estate agency operates, including listings, client processes, marketing coordination, and internal operations. For the right person, this role is a strong foundation for long‑term development in operations, office management, or project coordination within Drumelia.KEY RESPONSIBILITIESSupporting the sales and operations teams in the coordination of daily workflowsManaging and maintaining CRM data, property records, and client information with accuracyHandling incoming and outgoing communications, ensuring timely and professional responsesCoordinating schedules, meetings, and internal processes across multiple teamsAssisting with the preparation and management of contracts, documents,



and transaction filesMonitoring task progress and ensuring deadlines are met across departmentsSupporting listing coordination, including data accuracy and marketing preparationLiaising between sales, marketing, and administration teams to ensure alignmentAssisting with general office operations and administrative tasksEnsuring internal systems and processes are followed consistently and efficientlyREQUIREMENTSMinimum 3 years of professional experience in administration, coordination, operations, or similar rolesStrong organisational skills and attention to detailComfortable managing multiple tasks and priorities in a fast‑paced environmentExcellent written and verbal communication skillsFluent in English and Spanish; additional languages are an advantageConfident using CRM systems and standard office tools (Microsoft Office, Google Workspace)Valid driving licence and own vehicleProfessional attitude, reliability, and consistency in executionFull‑time availability and commitment to a long‑term roleWe are looking for someone who wants to build a long‑term career in operations and business coordination within Drumelia. If you are looking for a purely routine administrative job with limited responsibility, this is not the right fit.WHAT WE OFFERA structured role within one of the leading luxury real estate agencies on the Costa del Sol, with over 20 years of market leadershipFull exposure to how a high‑performing real‑estate business operates across sales, marketing, and operationsContinuous learning and development in a professional, high‑standards environmentThe opportunity to build a career in operations, coordination, or management supportA performance‑driven culture where responsibility and growth are earnedClear progression opportunities for those who demonstrate consistency, initiative, and reliability#J-18808-Ljbffr

📌 Admin Coordinator (Madrid)
🏢 DRUMELIA
📍 Madrid