Our client, a integral investment firm, is currently looking to cover a parental leave for an Office Manager & Sales Support position, to coordinate the Madrid office while supporting the sales team.
Responsibilities (among others) will include:
Proactively manage and maintain the agenda of Sales team by scheduling meetings, conference calls, vacations.
Organising point-to-point international travel arrangements (flights, car transfers, visas, passports, apartments, hotels) for trips and roadshows.
Act as first point of contact for the firm and as the "go to" person for administrative needs in the Madrid office.
Support sales team filling in CRM database with relevant information.
Database feeding and contact updates in CRM, auditing distribution lists, data entry of sales minutes and opportunities, creating requests and cases for support teams: client servicing, legal, marketing, IT, etc.
General office space upkeep, ordering supplies and catering for the office, liaise with suppliers, establish relationships and follow up (landlord, security, health and safety, insurance, building maintenance).
Management and control of the marketing and T&E; budget.
Collect and approve/sign off invoices for

📌 Bilingual Office Manager & Sales Support (Madrid)
🏢 Victoria Selection & Search
📍 Madrid