Responsibilities

- Own the full AP lifecycle: invoice intake, coding, approvals, payment execution, and posting in NetSuite
- Manage domestic and international vendor payments via Ramp and Airwallex including ACH, wire, virtual cards, and FX
- Maintain vendor master data, including banking details, tax documentation, and compliance requirements
- Monitor AP aging, cash disbursements, and payment timing in coordination with Accounting and Treasury
- Support month‑end close activities, including accruals, reconciliations, and AP‑related reporting
- Serve as system owner for Ramp, including corporate cards, employee reimbursements, and approval workflows
- Configure and maintain spend policies, categories, limits, and role‑based approval chains
- Ensure accurate mapping from Ramp to NetSuite (GL accounts, cost center)
- Act as a primary point of contact for employee and executive expense questions while enforcing policy
- Own and maintain integrations between Ramp, Airwallex, and NetSuite, including troubleshooting sync and posting issues
- Drive continuous improvements to procure‑to‑pay workflows, documentation, and internal controls
- Assist with scaling AP and expense processes across multiple legal entities, currencies, and geographies
- Partner with FP&A;, Legal,



and Operations on spend visibility, budgeting, and vendor management initiatives
- Ensure strong internal controls across payables, expenses, and payments, including segregation of duties
- Support audits, bank requests, and compliance initiatives related to procure‑to‑pay
- Maintain clear documentation of policies, workflows, and approval structures

Requirements

- 5+ years of experience in Accounts Payable, Expense Management, or accounting operations
- Hands‑on experience administering Ramp in a corporate environment
- Experience executing domestic and international payments using Airwallex or similar fintech FX/payment platforms
- Strong working knowledge of NetSuite, including GL coding and multi‑entity setups
- Experience operating in a fast‑paced, scaling organization
- High attention to detail with a strong internal‑controls mindset.
- Preferred: Experience supporting multi‑subsidiary, multi‑currency environments
- Exposure to audit support, SOC 2, or regulated industries
- Prior ownership of AP, expense, or payments system implementations
- Strong cross‑functional communication skills and comfort working onsite with leadership.

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📌 Payables & Expense Manager (Barcelona)
🏢 Jobtailor
📍 Barcelona