# Personal Assistant to the CEO & Administrative Assistant### Resumen del puestoBarcelona### Modelo de trabajoHíbrido · 2 días en casahace 2 díasDescripción del puesto## Who We're Looking ForWe're looking for a proactive and highly organized **Personal Assistant to the CEO & Administrative Assistant**who will support the CEO with a wide range of personal, professional, and logistical responsibilities, while also helping manage Venga's day-to-day administrative operations. This is a hands-on role for someone who is comfortable taking ownership of both important business matters and practical everyday tasks. The adecuado candidate is someone who wants to grow in the position, with the opportunity to progress to a senior personal assistant role or pursue an office management career path.## What You'll Be Doing**CEO PA*** Report directly to the CEO and proactively support him with personal, professional, logistical and administrative matters.* Screen and manage incoming and outgoing calls, maintain a clear record of follow-ups and escalate matters based on urgency and importance.* Prioritize incoming requests, communications and commitments based on urgency and importance, helping protect the CEO's time and attention.* Manage the CEO's personal and professional calendar, and remind him of commitments when needed.* Proactively anticipate the CEO's needs, identify upcoming requirements and take action without waiting for detailed instructions.* When needed, manage personal and business travel, including transport, accommodation, itineraries and related logistics.* Manage purchases, returns, deliveries, and household-related administration, including personal paperwork, payments, and reimbursements.* Support household-related administration, including coordinating repairs,



suppliers and other service providers.* Coordinate personal and healthcare appointments when required.* Draft, review and follow up on selected personal and professional communications.* Handle ad hoc projects and assignments with a high degree of ownership and attention to detail.* Maintain strict confidentiality and discretion across all personal and professional matters.**Administrative Support*** Coordinate the circulation of legal and corporate documents for signature or e-signature by the relevant team members.* Organize and maintain important documents, files, records, and archives.* Assist with scheduling meetings and booking meeting rooms for the team.* Coordinate document translations and proofreading when required.* Track vacation days and sick days for the team.* Manage day-to-day communication with our external labor advisers, follow up on open matters, and ensure relevant deadlines are met.* Provide administrative support relating to company health and safety, insurance and workplace requirements.* Take the lead in proactively organizing key team events and team-building activities.* Ensure that team members have the equipment they need to work effectively. Coordinate the purchase, repair, replacement, and return of company equipment.* You will take a proactive role in ensuring the Venga team has all the necessary equipment to work, including buying, repairing (if needed), managing and tracking inventory, creating equipment transfer agreements,



and more.* Support general office administration and help ensure the Barcelona office runs smoothly.## Who You Are & What You'll Need* You are an extrovert with a warm and positive personality.* Native or Advanced level of **English and Spanish.*** Strong copywriting and reviewing skills in both languages.* Bachelor's degree in Business Administration, Management, Communications, Hospitality, Languages, or a related field.* Previous experience in personal assistance, executive support, administration, office management, or a similar role is preferred.* Proficiency in office software and tools, such as Google, Notion, and others.* You can handle sensitive and confidential information.* Excellent planning and project management skills.* You are not afraid to get your hands dirty and are ready to take on multiple processes simultaneously.* You are exceptionally well organized and can stay calm when working to tight deadlines.* You can break complex problems into manageable, actionable chunks and solve each one accurately and effectively.* An interest in crypto, Web3, and blockchain is a plus, but prior industry experience is not required.## What we offer* Full-time permanent employment contract.* "Venga, own-your-time!" company culture: manage your daily schedule around core hours.* Short Fridays with the end of work at 4 PM.* Hybrid work with mandatory office days: Mondays, Tuesdays, and Thursdays.* Rainy Days Policy & Remote Travel Policy.* Health insurance from Sanitas.* A sunny office in Barcelona, less than 50 meters from the beach.* A new MacBook and company phone.* The opportunity to work closely with the CEO and gain broad exposure to the operations of a fast-growing startup.#J-18808-Ljbffr

📌 Bilingual (Private) Personal Assistant (Madrid)
🏢 Grafton
📍 Madrid