Waygate Technologies is a global leader in industrial inspection and non-destructive testing (NDT) solutions, serving industries such as aerospace, automotive, energy, and advanced manufacturing.

The business will soon become part of

Hexagon Manufacturing Intelligence , within Hexagon AB – a integral technology group specialising in digital reality and measurement technologies that help organisations improve quality, productivity, and sustainability across the full product lifecycle.

This integration marks an important step in expanding capabilities across precision measurement and advanced inspection technologies, covering both the external and internal quality of components . This role is part of a key transformation initiative , contributing to the setup and stabilisation of finance operations within Hexagon’s Global Business Services in Barcelona.

ABOUT THE ROLE We’re looking for an

Accounts Payable – Expense Specialist to join a newly created multinational team supporting the integration of a recently acquired business into our finance organization.

This is an exciting opportunity for someone who thrives in dynamic environments, enjoys building processes, and has experience navigating transitions, migrations, and organisational change. You’ll play a key role in ensuring smooth AP operations while helping shape new processes, systems, and ways of working.

DUTIES & RESPONSIBILITIES

Ensure timely review and validation of Travel & Expense claims in compliance with local regulations and company policy

Perform accounting and tax adjustments related to employee expenses

Reconciliation of expenses incurred with corporate credit cards

Monitor non-compliant use of company credit cards and collaborate proactively with HR on corrective actions





Handle incoming queries from employees and proactive education of end users on the T&E; process

Administer the expense management system, including configuration updates and coordination with the tool provider

Collect, analyse, and interpret data to produce regular (monthly) and ad hoc reports; distribute insights to relevant stakeholders

Collaborate cross-functionally to ensure a smooth employee reimbursement process

Build effective relationships with stakeholders across local entities and global teams

You’ll play a key role in ensuring smooth AP - Travel Expense operations while helping shape new processes, systems, and ways of working

Contribute to process improvements, standardisation initiatives, and continuous improvement projects

Help establish efficient, scalable, and sustainable finance processes within a growing team.

ABOUT YOU

3+ years of experience in finance (preferably within Travel & Expenses area or AP)

Proven experience supporting business transitions, migrations, acquisitions, system implementations, or finance transformation projects.

Strong personality with a proactive, hands‑on approach and a high sense of ownership.

Comfortable working in a fast‑paced, evolving environment where processes are still being refined.

Adaptable to change, resilient under pressure, and able to perform effectively in ambiguous situations.

Strong stakeholder management, communication, and problem‑solving skills.

Continuous improvement mindset with the ability to identify and implement process enhancements

Experience with Rydoo (or similar expense management tools) is an advantage.

LANGUAGES

Fluent English is a pre‑requisite.

Additional European languages are a plus (German is a plus)

📌 Accounts Payable – Expense Specialist (Madrid)
🏢 Waygate Technologies
📍 Madrid