At Mat Exakta, we don’t just deliver solutions — we build long-term partnerships with our clients around the world.

Our team is passionate about innovation, excellence, and providing outstanding service in every project we take on.

Your Mission As our new

After-Sales Administrative Specialist , you'll play a vital role in supporting our post‑sales ecosystem. You’ll work closely with clients, technical teams, and business partners to ensure everything — from invoicing to logistics — runs efficiently and accurately.

Tasks What you will do In this role, you will be the backbone of our post‑sales operations, ensuring smooth processes and excellent support for our clients and partners. Your main responsibilities will include:

Issuing and sending invoices for spare parts, maintenance contracts, and technical services (for both national and international clients).

Providing administrative support to group companies and commercial partners.

Monitoring invoicing in relation to delivery notes and services performed.

Preparing and reviewing material offers for spare parts and technical assistance.

Managing material orders.

Organizing and controlling travel arrangements, allowances, working hours, and expenses for field technicians.

Allocating and reviewing costs per customer/assistance, ensuring proper linkage with invoicing.

Supporting the organization of trade fairs and events.





Processing and analyzing cost allocations.

Updating articles in sales price lists.

Requirements What You Bring

Previous experience in a similar role.

Strong administrative and organizational skills.

High proficiency in

Microsoft Excel and Word

(advanced level).

English level

B2 or higher

(mandatory) – you will work with international clients.

Ability to work with autonomy, precision, and proactive communication.Availability to travel occasionally.

Benefits

Intensive workday 8:00 – 16:30 → more time to enjoy your afternoons.

22 vacation days + extra holidays (“puentes”) → because rest matters.

Continuous training & development → learn, grow, and boost your career.

A supportive team environment → collaboration is in our DNA.

Stability & growth in an international company → build your future with us.

Competitive salary based on experience and knowledge.

Why Join Us? Here, you're not just filling a role — you're becoming part of a team that values clarity, efficiency, and excellence in everything we do. We believe that great operations are the silent engine behind exceptional customer experiences.

"Excellence is never an accident. It is always the result of high intention, sincere effort, and intelligent execution." – and that’s what we live by.

📌 After-sales Administrative Assistant (Madrid)
🏢 Mat Exakta
📍 Madrid