AST SpaceMobile is building the first and only integral cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today’s five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.

Position Overview We are seeking a Planning and Procurement Administrative Specialist to support the Production and Planning departments by ensuring the availability of materials required to meet the manufacturing plan. This role will be responsible for managing purchase requests, monitoring orders, controlling stock levels, and maintaining accurate material data within the ERP system.

Key Responsibilities

Generate and manage purchase requisitions based on production needs

Follow up on open orders with the Purchasing department and suppliers to ensure timely delivery

Monitor stock levels and coverage of critical materials

Review material requirements derived from the production plan

Maintain and update logistical and procurement parameters in the ERP system

Provide administrative support in the preparation and tracking of production orders

Review and maintain material data within Bills of Materials (BOM)

Verify item references, descriptions, units of measure, and other master data

Collaborate with Engineering, Purchasing, and Production to ensure data consistency in the ERP

Participate in continuous improvement initiatives related to material data quality

Prepare periodic reports on stock coverage, critical materials, pending orders, and supply risks





Maintain KPIs related to procurement and material availability

Qualifications Education Higher Vocational Training (or equivalent) in Administration, Logistics, Supply Chain, Industrial Organization, or a related field

Experience A minimum of 2–3 years of experience in industrial environments, logistics, planning, or procurement

Experience working with ERP systems

Advanced level of Microsoft Excel

Preferred Qualifications

Experience in manufacturing or production environments

Familiarity with supply chain processes and inventory control best practicesKnowledge of BOM management and master data governance

Soft Skills

Strong analytical skills and attention to detail

Excellent organizational and prioritization abilities

Proactive mindset with the ability to anticipate supply risks

Proven ability to collaborate effectively with cross-functional teams (Production, Purchasing, Engineering, Warehouse)

Strong written and verbal communication skills

Technology Stack

ERP systems (e.g., SAP, Oracle, or similar)

Microsoft Excel (advanced)

Microsoft Office Suite

Physical Requirements

Ability to work in a standard office environment and use a computer for extended periods.

This may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands

AST SpaceMobile is an Equal Opportunity, at will Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

📌 Back office Admin Planning & Production (Madrid)
🏢 AST SpaceMobile
📍 Madrid