Contract

Fixed-term contract at 80% or 100%

Duration

12 months

Deadline to apply

9th of August 2026

Compensation and benefits

MSF practice is to offer the C&B; package current in the MSF entity establishing the contract.

*By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

I. MSF INTERNATIONAL Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of origins, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 28 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. POSITION BACKGROUND Procurement of products and services is a critical activity for MSF operations and represents approximately half of MSF’s expenses. Therefore, MSF has undertaken significant efforts in recent years to strengthen and re-organize its procurement function, which have led to the creation of the Global Procurement Unit (GPU). The primary aim of the GPU is to streamline procurement activities and increase compliance, efficiency, and risk management.

Situated within MSF International Office, the role of the Global Procurement Unit is to lead general procurement strategies, to coordinate procurement efforts in the organization and to support the development of the procurement function across all MSF entities to efficiently contribute to MSF's social mission.

As part of the Global Procurement Unit, the E-Procurement System Officer will:

Report hierarchically to the Procurement System Project Manager

Report functionally to Global Procurement Processes & Systems Manager

Works closely with

GPU teams and MSF entities

Software publisher support teams

Collaborates with users and other stakeholders

III. PURPOSE OF THE JOB The objective of this role is to support the effective rollout, adoption, and stabilization of MePP (MSF e-Procurement Portal)



by focusing on data migration, user support, training, documentation, and system quality. The role is strongly data- and operations-oriented, contributing to a smooth user experience and continuous improvement of the tool.

IV. MAIN RESPONSIBILITIES

Roll-out and Implementation Support

Support the roll-out of the e-procurement tool to new entities and user groups

Assist in the preparation and execution of go-live and hypercare activities.

Follow defined rollout steps and help improve the roll-out kit and templates based on lessons learned.

Support coordination with internal stakeholders and the software provider team.

- Data Migration and Data Quality

Support the collection, cleaning, and migration of data (users, suppliers, contracts, basic system data).

Perform data checks to ensure completeness, consistency, and accuracy.

Build tools and processes to assess and improve data quality

Monitor data quality after go-live and flag issues or inconsistencies.

Support corrections and improvements together with the project team and software provider.

- User Support

Act as first-level support for users during the hypercare phase.

Answer user questions, troubleshoot basic issues, and log bugs or incidents.

Follow up on reported issues and coordinate with the software provider for resolution.

Track recurring issues and help identify practical improvement.

- Training, Documentation and Continuous Improvement

Support user onboarding, trainings, and system demos.

Maintain and simplify user documentation and guides (including translations).

Support testing, bug fixes, and ongoing system improvements.

Maintain the functional configuration guide.

V. REQUIREMENTS Practical / technical knowledge

Bachelor’s degree in business, procurement, supply chain, IT, or a related field, or equivalent professional experience.





Around 2–3 years of experience in an operational or support role within a complex organisation.

Experience supporting or participating in a system rollout, system support, or data migration (ERP, SRM, e-procurement, or similar tools).

Understanding of procurement or supply chain processes.

Experience working with an external service provider is a strong asset.

Previous experience in MSF or another NGO is an advantage.

Planning and organising

Ability to organise daily tasks and work in a project environment.

Comfortable working with checklists, action trackers, and templates.

Able to manage several tasks at the same time and respect deadlines.

Careful and structured when working with data and system configurations.

Communicating and influencing

Excellent communication skills and assertiveness.

Ability to work in a cross-cultural and cross-functional environment.

Service-oriented mindset and willingness to support users.

Willing to ask questions and elevate issues when needed.

Practical requirements

Strong working knowledge of Excel for data management and analysis; basic PowerPoint skills are an asset.

Fluent spoken and written English. Good command of Spanish and/or French is a strong asset.

Only shortlisted candidates will be contacted At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

MSF is committed to preventing abuse, inappropriate behaviour, lack of integrity and financial misconduct in its work and care spaces. MSF expects all staff to share this commitment and promote an environment where abuse and misconduct is not tolerated.

We are committed to removing barriers for people with specific accessibility needs. If you need an adjustment to the recruitment process to be considered for the role, please let us know from the beginning of the selection process.

Note: All offers of employment will be subject to reference checks and to appropriate screening checks. By submitting an application, the job applicant confirms his/her/their understanding of these recruitment procedures.

📌 E-Procurement System Officer (Madrid)
🏢 Médecins Sans Frontières (MSF)
📍 Madrid