Responsibilities

Prepare meeting agendas and supporting materials

Provide on‑site or virtual support during meetings when required

Take notes and track action points upon request

Follow up on straightforward action items to ensure completion

Coordinate domestic and international travel arrangements (flights, accommodation, transport)

Prepare travel itineraries and necessary documentation

Adjust logistics in response to schedule changes

Provide structured day‑to‑day administrative support to the executive

Handle sensitive information with a high level of confidentiality

Support ad hoc administrative and coordination tasks as needed

Manage and maintain the executive’s calendar, including scheduling and coordination of meetings

Resolve scheduling conflicts and ensure optimal time allocation





Support the organization of executive meetings (logistics, invitations, materials)

Block time for priority activities and focus sessions

Monitor, organize, and prioritize incoming communications

Draft simple responses and redirect messages to relevant stakeholders

Highlight urgent or important matters to the executive

Qualifications

Bachelor’s degree or above

3‑7 years of experience as an Executive Secretary, preferably supporting senior leaders in a sales environment

Knowledge of and professional experience in the IoT, telecommunications or electronics industry and sales

Fluent in English (both written and spoken)

📌 EMEA Executive Secretary (Madrid)
🏢 Quectel
📍 Madrid