Introduction Established in 1951, IOM is a related organization of the United Nations and the leading UN agency in the field of migration. IOM works closely with governmental, intergovernmental and non‑governmental partners to promote humane and orderly migration for the benefit of all.

The ICT Procurement Associate reports to the Director, Information and Communications Technology (ICT) and the Head, Resources Management, and works in close collaboration with ICT project managers and IOM business units.

Responsibilities

Assist in coordinating procurement activities for the ICT Department by supporting the review and consolidation of purchase requisitions, organization of bidding processes, evaluation support, and follow‑up on purchase orders through to delivery and payment.

Carry out end‑to‑end procurement processes, including preparing RFx documents, processing purchase orders, coordinating evaluations, and verifying goods and invoices in accordance with established procedures.

Provide support to requisitioners and staff on procurement processes, specifications, and documentation requirements, and assist in the implementation of procurement workflows and internal controls.

Assist in conducting market research and support supplier management activities, including identifying and maintaining information on local and international vendors based on cost, quality, reliability, and service delivery.

Track and update the Department’s Procurement Plan across the full procurement‑to‑pay cycle.

Support payment‑related processes, including submission and tracking of payment requests, liaising with vendors to resolve standard issues, and following up on pending actions to facilitate timely payments.

Support compliance with IOM procurement policies and procedures, maintain complete and accurate records, and support internal and external audit requirements through proper documentation and audit trails.





Assist in preparing procurement reports and status updates to support management review and operational planning.

Identify procurement‑related issues and bring them to the attention of the supervisor for appropriate follow‑up.

Perform such other duties as may be assigned.

Qualifications

Education

– University degree in Business Administration, Accounting, Logistics, Supply Chain Management, or a related field with three years of relevant professional experience; or high school diploma with five years of relevant experience; or certification in Procurement, Logistics, or Supply Chain Management is an advantage.

Experience

– Demonstrated experience in advanced use of Microsoft Office applications; proven experience in working with Enterprise Resource Planning (ERP) systems; proven experience with public sector procurement and logistics rules and procedures, including those applied in international organizations such as the United Nations; demonstrated experience in accounting systems, software, and financial procedures.

Skills

– Ability to prepare clear and concise reports and coordinate administrative activities; proven oral and written communication skills; proven analytical and report‑writing skills.

Language

– Fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Required Competencies

– IOM’s competency framework can be found at this link and will be assessed during the selection process.

Values

Inclusion and respect for diversity:



Respects and promotes individual and cultural differences and encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day‑to‑day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioral indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service‑oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Only candidates possessing the right of residence and right to work in Spain can be considered for this vacancy. Candidates will be locally recruited and eligible for locally‑recruited staff allowances and benefits.

IOM has a zero‑tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

📌 ICT Procurement Associate (GS) (Madrid)
🏢 IOM - UN Migration
📍 Madrid