Workplace Experience & Coordination

Support the setup and daily coordination of the new Barcelona office.

Ensure a professional, welcoming, and brand-aligned workplace environment.

Coordinate meeting rooms, catering, supplies, equipment, access pins, and visitors.

Liaise with internal teams and partners to resolve operational requests.

Events & Employee Experience

Coordinate team buildings, company meetings, trainings, workshops, celebrations, and engagement initiatives.

Manage the full event cycle: planning, invitations, suppliers, logistics, execution, and follow-up.

Support congresses, trade fairs, customer meetings, and brand activations.

Ensure events are delivered on time, within budget, and aligned with company standards.

Travel & logistics

Coordinate travel arrangements for employees and stakeholders when required.

Manage flight bookings, hotel reservations, car rentals, transfers, and related logistics.

Prepare itineraries, confirmations, travel documentation, and last-minute changes.

Specific Responsibilities

Support the creation and launch of the new Barcelona office.

Help define local workplace routines, supplier processes,



and employee experience standards and onboarding preparation.

Occasional travel for event coordination and alignment with local or international teams.

Requirements

Fluent Spanish and strong English language skills.

Currently residing in Barcelona.

Long-term local residency, not a temporary stay.

3+ years in workplace coordination, events, executive support, hospitality, or employee experience.

Experience organizing internal and external events, including team buildings, congresses, fairs, or corporate activations.

Experience coordinating travel arrangements, including flights, hotels, transfers, and car rentals.

Experience in a multinational, healthcare, aesthetics, pharma, beauty, premium, or service-oriented environment.

Proactive, solution-oriented, and team focused.

Strong ownership and accountability.

Calm under pressure; excellent problem-solving abilities.

Strong administrative and organizational skills with high attention to detail.

Solid understanding of event logistics and supplier coordination.

📌 Office Manager (Madrid)
🏢 ZO Skin Health
📍 Madrid