Administrative & Operations Coordinator

Location: Port Adriano

Full-Time

39 North Marine is a successful yacht refit service provider. We have built a strong brand in Palma and are looking for a skilled administrator to join our team to strengthen our administrative operations.

Overview:

As an Administrative coordinator at 39 North Marine, your primary responsibility will be to provide administrative and organizational support for our busy project team, which specializes in selling services to yacht refit projects. Your role is crucial in ensuring that all administrative requirements are met, with the ultimate objective of ensuring that technical services are logged and billed to customers correctly.

Responsibilities:

· Liaise with Project Manager to ensure all work orders are up to date.

· Administrator for the business ERP system Odoo.

· Support the Project Manager in tracking and administering work orders.

· Track and log technicians' time and materials.

· Ensure periodic invoicing is carried out.

· Track payments, banking, and debtors.





· Prepare information for accountants and gestor.

· Perform general administrative duties associated with a small business, including logging holiday requests, vehicle fleet administration, marina/shipyard access, facilities management, and data management.

Required Experience:

· Candidates must be bi-lingual in English & Spanish.

· Demonstrated experience in providing financial and administrative support in a small to medium sized business.

· Knowledge of financial reporting, budgeting, and accounting principles is advantageous.

· Strong communication skills, both verbal and written, with the ability to foster positive client relationships.

· Proficiency in financial software and Microsoft Office applications.

· Analytical mindset with excellent problem-solving capabilities.

· Attention to detail, accuracy, and precision.

· Ability to collaborate effectively within a team and work autonomously.

📌 Operations Coordinator (Calviá)
🏢 39 North Marine
📍 Calviá