Apply for Pre-Award Grants Officer (Ref. AD/26/06) at IRB Barcelona in Barcelona, CT, ES. This full-time on-site position offers great opportunities for career growth.

Role & Our Team

IRB Barcelona is seeking a highly qualified Officer to join our Competitive Funding and International Promotion Department. Reporting to the Section Head of Pre-award, you will provide strategic support throughout the full grant application and negotiation process, guiding researchers in identifying funding opportunities at local, national, and international levels. We are looking for a proactive person to provide hands‑on support to our researchers, actively using data and technology to enhance the efficiency of procedures and the quality of applications.

Key Responsibilities

Provide strategic support throughout the full grant application and negotiation process, proactively guiding researchers in identifying funding opportunities at local, national, and international levels, proposal preparation, and grant agreement formalization.

Analyze successful and unsuccessful proposals to identify trends, best practices, and opportunities to improve future applications.

Collaborate closely with ITS personnel to implement, optimize, and train AI tools designed to support proposal drafting and assess alignment with funding agency requirements.

Contribute high‑quality information to refine AI models and streamline pre‑award processes.

Offer personalized support to researchers to ensure compliance with eligibility criteria, budget guidelines, ethical considerations, and other funder requirements.

Support the negotiation and completion of grant agreements and signature processes.

Guide researchers through regulatory and administrative requirements related to grant applications and funded projects,



including ethical clearance, data management, and consortium agreement formalization in collaborative projects.

Maintain and update the department’s project‑related databases, including funding opportunities and awarded projects.

Qualifications

PhD or equivalent doctoral degree in any scientific discipline relevant to the position.

Proven experience supporting researchers in preparing applications for local, national, and international funding programmes.

Expertise in budget preparation for research grant applications.

Excellent command of written and spoken English and Spanish.

Skills

Working knowledge of AI tools and their application in professional environments.

Strong communication skills and the ability to interact effectively with researchers, administrators, and national and international funding bodies.

Ability to interpret legal language and negotiate grant agreement terms.

Proficiency in Google Workspace and MS Office.

Additional Preferred Skills

Knowledge of Catalan and other languages.

Experience in training LLMs or applying AI tools to technical writing.

Working knowledge of ERP systems (ideally SBO).

Knowledge of ethical procedures and regulatory frameworks applicable to translational biomedical research.

Benefits

Good working conditions: Employed in compliance with Spanish legislation and regulations under a full‑time contract.





Competitive salary commensurate with experience and qualifications.

International environment: host to nearly 500 researchers, technical and support staff from 45 countries.

Multidisciplinary research at the interface between biology, chemistry, and structural and computational biology.

Continuous training: transversal and general training offered to the community (research seminars, conferences, time‑management, scientific integrity, gender equality, health and safety, language courses and emotional well‑being).

Relocation & visa assistance: support on visa paperwork, administrative requirements, and practical information on living and working in Barcelona.

Social life: various clubs and informal events (football, skiing, mountaineering, running, cool‑off sessions).

Fairness: recruitment is open, transparent and merit‑based; all applicants compete on the same terms.

Equal Opportunity Employer: all qualified applicants are considered for employment without regard to race, colour, religion, age, sex, sexual orientation, gender identity, nationality, ethnic origin or disability.

Application & Selection Process

Deadline for applications: 15/07/2026 (if no suitable candidate is found, the deadline will be extended).

Number of positions available: 1.

Selection process: Pre‑selection based on CV, motivation letter & experience; Interviews for short‑listed candidates; Job offer sent to the successful candidate after the interview.

IRB Barcelona endorses the Requirements and Principles of the European Charter for Researchers, the Code of Conduct for the Recruitment of Researchers, and Open, Transparent, Merit‑based recruitment promoted by the European Commission, and follows Equal Opportunities policies.

📌 Pre-Award Grants Officer (Ref. AD/26/06) at IRB Barcelona (Madrid)
🏢 Irb Barcelona
📍 Madrid