Property & Personal Assistant

Location: Marbella, Spain

Contract: Full-time

Role overview

We are seeking an organized and resourceful Property & Personal Assistant to serve as our primary point of contact for a private villa in Marbella used for both holiday rentals and personal stays.

This is a coordination-focused role rather than a hands-on operations position. The successful candidate will oversee the general condition of the property, liaise with letting agencies around guest arrivals and departures, and provide day-to-day personal assistance with practical matters in Spain. Strong communication and reliability are essential; the role does not involve independent decision-making on vendor selection, pricing, or operational strategy.

Key responsibilities

- Property oversight

◦ Conduct regular checks to confirm the property is in good order, including air conditioning, appliances, Wi-Fi, and pool.

◦ Identify and promptly report any issues, coordinating with the appropriate party (agency, cleaner, or maintenance contractor) to arrange resolution.

◦ Track outstanding items and follow up until they are resolved.

- Guest arrival and departure coordination

◦ Liaise with letting agencies to coordinate check-ins and check-outs.





◦ Ensure the property is guest-ready prior to arrival and confirm handover on departure.

◦ Act as a point of contact for any matters arising during a guest's stay, escalating as appropriate.

- Personal assistance

◦ Support with day-to-day personal and household matters in Spain, including errands, appointments, deliveries, and administrative tasks.

◦ Provide a dependable, resourceful point of contact capable of liaising effectively with agencies, contractors, and service providers.

◦ Assist with ad hoc requests as they arise.

- Communication and reporting

◦ Provide concise, timely updates on the status of the property and any matters coordinated.

◦ Escalate any significant issues rather than making independent decisions; this role is coordination-focused, not decision-making.

Requirements

- Highly organized, resourceful, and an effective communicator.
- Comfortable liaising with letting agencies, contractors, and guests.
- Based in or near Marbella.
- Fluent in Spanish and English.
- Clean driving licence and own vehicle preferred.
- Prior experience in a coordination, personal assistant, or hospitality support role is advantageous but not essential.

📌 (Spain) Property and Personal Assistant (Marbella)
🏢 TRADE VENTURES
📍 Marbella