Role Purpose
The Office Manager & Assistant is the operational backbone of Market Securities’ Madrid office. They ensure a professional, well-functioning and compliant workplace for a fast-growing office, while providing day‑to‑day administrative support to all Madrid‑based staff. The role combines office management, facilities coordination, health & safety liaison, and staff assistance. This is a hands‑on, visible role requiring strong organisational skills, discretion and the ability to manage competing priorities in a fast‑paced, international environment.
Key Responsibilities
Office Operations & Facilities
- Oversee the day‑to‑day running of the Madrid office, ensuring a professional, safe and productive environment
- Manage office supplies, equipment and access control.
- Coordinate local vendors and service providers (building management, maintenance, cleaning, courier and office suppliers)
- Oversee meeting room management and presentation readiness for client and internal meetings
- Support office space planning and desk allocation for new joiners and office moves.





Health, Safety & Compliance
- Act as the primary point of contact for health & safety matters in the Madrid office
- Liaise with QuirónPrevención (occupational health provider) regarding mandatory medical checks and office health & safety requirements.
- Maintain accurate records required for regulatory inspections or audits
- Maintain office records, supplier documentation and local administrative files in accordance with internal policies.

Administrative Support to Staff
- Act as the first point of contact for all office‑related and administrative queries from Madrid‑based employees
- Assist staff with travel bookings and expense coordination via Navan
- Support meeting logistics, courier services, archiving and general administrative needs
- Work closely with the Paris Office Manager to ensure consistency of office management practices and administrative processes across both locations.
- Pro

📌 Office Manager (España)
🏢 Market-Securities
📍 España